Finance & Administration Manager (F&B Group)

Spiced Malahotpot Restaurant Sdn Bhd; Johor Bahru; On-site; MYR 120,000 - 180,000; Full time

Job summary

Spiced Malahotpot Restaurant Sdn Bhd invites applications for a Finance & Administration Manager to lead accounting, HR and admin across multiple outlets. You will direct financial reporting, budgeting, cost control and payroll while ensuring regulatory compliance.

You will supervise diverse teams, implement SOPs, and drive process improvements to support expansion and scalable operations in Malaysia.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration or related field.
• Professional accounting qualifications such as ACCA, CPA, or CIMA are an advantage.
• Minimum 5 years of relevant working experience with management responsibilities.
• Experience in accounting, financial reporting, HR and admin operations.
• Experience in F&B, retail, hospitality, or multi-outlet environments preferred.
• Strong budgeting, cash flow, cost control, payroll and SST knowledge.
• Familiar with EPF, SOCSO, EIS, PCB and statutory requirements.
• Strong leadership, analytical, organizational and problem-solving skills.
• Able to manage multiple departments and meet deadlines.
• Independent, hands-on, detail-oriented and results-driven.

Responsibilities

• Lead and supervise the accounting team for full set of accounts.
• Oversee monthly management accounts, reports, cash flow forecasts, budgeting and planning.
• Monitor profitability, costs and operating expenses across outlets.
• Provide insights to management to improve profitability.
• Oversee AP/AR, bank reconciliations, month-end and year-end audit prep.
• Ensure compliance with accounting standards, SST and statutory requirements.
• Coordinate with external auditors, tax agents, banks and authorities.
• Lead HR operations: payroll, records, attendance and staff administration.
• Ensure payroll contributions and statutory submissions on time.
• Oversee HR policies, contracts, discipline and performance management.
• Ensure compliance with Malaysian employment laws.
• Oversee daily admin, licenses, renewals, insurance and corporate documentation.
• Set SOPs, reporting deadlines and accountability across departments.
• Identify inefficiencies and implement improvements; support expansion and new outlets.

Skills

Leadership

Accounting

Budgeting

HR management

Financial reporting

Education

Bachelor's degree in Accounting/Finance/Business

ACCA / CPA / CIMA advantageous

Tools

MS Excel

Job description

Finance & Administration Manager (F&B Group)

• Lead and supervise the accounting team to ensure timely and accurate completion of full set accounts.
• Oversee monthly management accounts, financial reports, cash flow forecasts, budgeting, and financial planning.
• Monitor financial performance, outlet profitability, food costs, labor costs, and operating expenses.
• Analyze financial results and provide management with insights and recommendations to improve profitability.
• Oversee accounts payable, accounts receivable, bank reconciliation, month-end closing, and year-end audit preparation.
• Ensure compliance with applicable accounting standards, tax regulations, SST, and statutory requirements.
• Coordinate with external auditors, tax agents, banks, and relevant authorities.

Human Resources (HR)

• Lead and supervise HR operations, including employee records, attendance, payroll coordination, and staff administration.
• Ensure payroll and statutory contributions are properly managed and submitted on time.
• Oversee HR policies, employee handbooks, employment contracts, disciplinary procedures, and performance management.
• Ensure compliance with Malaysian employment laws and applicable HR regulations.

Administration

• Oversee the daily administrative functions and ensure smooth departmental operations.
• Supervise administrative staff and ensure tasks are completed accurately and on schedule.
• Monitor office administration, licenses, renewals, insurance, and other corporate documentation.

Leadership & Process Improvement

• Lead, coach, and develop the Finance, Accounting, HR, and Admin teams.
• Set departmental objectives, assign responsibilities, and monitor team performance.
• Establish clear SOPs, reporting deadlines, and accountability across all departments.
• Identify operational inefficiencies and implement improvements to systems and workflows.
• Support business expansion, new outlet openings, and the development of scalable operating systems.

Requirements

• Bachelor's Degree in Accounting, Finance, Business Administration, Human Resources, or a related field.
• Professional accounting qualifications such as ACCA, CPA, or CIMA are an advantage.
• Minimum 5 years of relevant working experience, including management or team leadership responsibilities.
• Experience in accounting and financial reporting, with a good understanding of HR and administrative operations.
• Experience in F&B, retail, hospitality, or multi-outlet businesses is strongly preferred.
• Strong knowledge of budgeting, cash flow management, cost control, payroll, and Malaysian statutory requirements.
• Familiar with Malaysian employment regulations, EPF, SOCSO, EIS, PCB, and SST.
• Strong leadership, analytical, organizational, and problem-solving skills.
• Able to manage multiple departments, priorities tasks, and meet deadlines.
• Independent, hands-on, detail-oriented, and results-driven.

What We Offer

• An opportunity to play a key role in a growing F&B group.
• Exposure to multi-brand and multi-outlet business operations.
• Opportunities to build systems, improve processes, and develop a strong team.
• Competitive remuneration based on experience and qualifications.