Finance Admin & Records Coordinator

BIO ENECO SDN. BHD.; Kuala Lumpur; Presencial; MYR 28 000 - 61 000; Tempo integral

Resumo da oferta

BIO ENECO SDN. BHD. seeks an organized Admin/Document Control Clerk to process invoices, POs, DOs, and related documentation in a Malaysia office. You will maintain records, manage filing systems, and ensure regulatory compliance while liaising with suppliers and internal teams.

You will also support financial admin tasks, prepare reports, and help coordinate with departments to ensure timely submission of documents. Strong English and Bahasa Malaysia, plus MS Office proficiency, are essential.

Qualificações

• Minimum Sijil Pelajaran Malaysia (SPM) qualification or equivalent.
• At least two (2) years of relevant working experience in administration or office management.
• Experience in documentation management, office administration, and stakeholder coordination will be an added advantage.
• Strong organizational, documentation, and record management skills with keen attention to detail.
• Ability to work independently, manage multiple priorities, and meet deadlines effectively.
• Good communication and interpersonal skills with the ability to interact professionally with stakeholders at all levels.
• Proficient in Microsoft Office applications, including Excel, Word, and PowerPoint and AI.
• Good command of written and spoken English and Bahasa Malaysia.
• Proficiency in Mandarin and/or basic accounting knowledge will be an added advantage.

Responsabilidades

• Assist in processing invoices, purchase orders, delivery orders, and other admin related documentation.
• Perform data entry and maintain accurate administrative records to support financial operations.
• Coordinate with relevant departments to ensure timely submission and verification of supporting documents.
• Support the preparation of administrative reports and records related to finance activities.
• Prepare, maintain, and organize company records, reports, and business documentation.
• Establish and maintain systematic physical and electronic filing systems to ensure efficient retrieval and safekeeping of information.
• Ensure all documentation and records are accurate, up-to-date, and maintained in accordance with company policies and regulatory requirements.
• Manage document retention, archiving, and record-keeping processes to support operational and compliance needs.
• Act as a liaison between the company and external parties, including suppliers, contractors and etc.
• Collaborate closely with internal departments to ensure effective communication and seamless operational coordination.
• Build and maintain positive working relationships with stakeholders to support business objectives and operational efficiency.
• Answer, screen, and forward incoming phone calls while taking accurate messages and alert the required group for the follow up.
• Parcel and courier coordination manages incoming and outgoing office mail and keeps detailed logs of all package movements.
• Manage security protocols for visitors including checking and confirming the visitors accessibility into premise.
• Any others jobs required by management from time to time.

Conhecimentos

MS Office

Excel

Word

PowerPoint

English

Bahasa Malaysia

Mandarin

Interpersonal skills

Attention to detail

Formação académica

SPM or equivalent

Ferramentas

Microsoft Office

Excel

Word

PowerPoint

AI

Descrição da oferta de emprego

BIO ENECO SDN. BHD. seeks an organized Admin/Document Control Clerk to process invoices, POs, DOs, and related documentation in a Malaysia office. You will maintain records, manage filing systems, and ensure regulatory compliance while liaising with suppliers and internal teams.

You will also support financial admin tasks, prepare reports, and help coordinate with departments to ensure timely submission of documents. Strong English and Bahasa Malaysia, plus MS Office proficiency, are essential.