Finance & Admin Coordinator — Payments & Records

Oriental Real Estate; Alor Setar; On-site; MYR 33,000 - 56,000; Full time

Job summary

Jora Malaysia is seeking a diligent finance assistant to manage daily finance records and support payments across branches. The role involves preparing documentation, verifying payment information and approvals, and maintaining orderly records of expenses and utilities.

You will coordinate with HQ Finance on invoices, salaries, commissions and other transactions, assist in producing summaries and reports, and ensure timely settlements while keeping both physical and electronic filing systems

Responsibilities

• Manage and maintain daily finance-related records including invoices, receipts, payment vouchers, claims, utilities and operating expenses.
• Prepare and organise supporting documents for payments, reimbursements and other financial transactions.
• Verify payment information, supporting documents and approvals before submission to the relevant department.
• Maintain proper records of branch expenses and ensure all supporting documents are complete and properly filed.
• Monitor branch utilities, recurring expenses and other operational payments to ensure timely settlement.
• Prepare payment evidence and supporting documentation for reconciliation, management review and audit/reference purposes.
• Coordinate with HQ Finance Department on payment, invoice, commission and other finance-related matters.
• Assist in preparing finance summaries, schedules and reports when required.
• Follow up on pending salary, utility, operational expense or other payment matters with the relevant department when necessary.
• Maintain systematic physical and electronic filing of finance and administrative documents.

Job description

Jora Malaysia is seeking a diligent finance assistant to manage daily finance records and support payments across branches. The role involves preparing documentation, verifying payment information and approvals, and maintaining orderly records of expenses and utilities.

You will coordinate with HQ Finance on invoices, salaries, commissions and other transactions, assist in producing summaries and reports, and ensure timely settlements while keeping both physical and electronic filing systems