Finance & Admin Coordinator, Data Center Operations

Cushman & Wakefield; Kulai; On-site; MYR 50,000 - 80,000; Full time

Job summary

Cushman & Wakefield is seeking a detail-oriented Finance & Administration Coordinator to support finance, procurement, invoicing, reporting, and administrative coordination across data center maintenance operations. The role ensures accurate, timely, and compliant processes aligned with client SLA and KPI requirements.

You will manage parts purchasing, invoice checks, and admin close-out of work activities, while liaising with site leaders and third-party vendors.

Qualifications

• 2+ years of relevant experience in finance administration, procurement support, facilities administration, contract administration, or operational reporting.
• Experience supporting purchase orders, invoices, vendor coordination, maintenance reporting, or administrative governance in data centers, facilities management, engineering, or mission-critical environments preferred.
• Strong finance administration, procurement support, invoice tracking, and document control skills.
• Familiarity with CMMS, procurement platforms, invoice systems, BI or reporting dashboards, and document control processes.

Responsibilities

• Provide parts purchasing and invoice support for maintenance activities, including request tracking, supplier documentation, and approval follow-up.
• Coordinate with site leadership and vendors to support maintenance scheduling, service documentation, and admin close-out.
• Assist with reports covering services performed, maintenance activities, vendor activity, procurement status, and invoice matters.
• Maintain accurate records for work orders, purchase orders, invoices, and vendor documents in designated systems.
• Support CMMS and reporting by updating fields, tracking work order status, and compiling evidence for reviews.
• Monitor maintenance-related spend, invoice status, procurement requests, and vendor submissions.

Skills

Finance administration

Procurement support

Invoice tracking

Document control

MS Excel

CMMS familiarity

Procurement platforms

BI/dashboards

Vendor coordination

Data center experience

Education

Diploma/Certificate in Finance or Accounting

Business Administration

Facilities Management

Data center related training

Tools

CMMS

Procurement platforms

Invoice systems

BI dashboards

Reporting tools

Job description

Cushman & Wakefield is seeking a detail-oriented Finance & Administration Coordinator to support finance, procurement, invoicing, reporting, and administrative coordination across data center maintenance operations. The role ensures accurate, timely, and compliant processes aligned with client SLA and KPI requirements.

You will manage parts purchasing, invoice checks, and admin close-out of work activities, while liaising with site leaders and third-party vendors.