FACILITY EXECUTIVE

MATRIX EDUCARE SDN BHD; Seremban; On-site; MYR 36,000 - 48,000; Full time

Job summary

MATRIX EDUCARE SDN BHD seeks a Facility Executive to manage day-to-day school facilities in Malaysia, ensuring a safe, clean, and efficient learning environment on our 20-acre campus.

You will coordinate maintenance, manage vendors, and support safety protocols, events, and sustainability efforts to keep operations smooth and compliant with regulations.

Responsibilities

• Oversee the daily operation of school facilities, ensuring classrooms, common areas, playgrounds, and other facilities are clean, safe, and well-maintained.
• Conduct routine inspections and coordinate maintenance and repair works with external contractors where necessary.
• Coordinate classroom, meeting room, and event setup to support school activities.
• Provide administrative and secretarial support to the Facilities Department.
• Maintain inventory records of facility equipment, consumables, and supplies, ensuring adequate stock levels.
• Assist in implementing and monitoring health, safety, and environmental policies.
• Conduct regular facility inspections and report any safety or maintenance concerns.
• Support emergency preparedness activities, including fire drills and evacuation procedures.
• Coordinate with relevant vendors to ensure security systems such as CCTV and access control are functioning properly.
• Liaise with external vendors and contractors for maintenance, cleaning, landscaping, pest control, and security services.
• Monitor vendors' performance and ensure services are delivered according to agreed standards.
• Coordinate facility rental arrangements and support procurement of facility-related supplies and services.
• Monitor inventory and stock levels of facility consumables, cleaning supplies, and other operational items.
• Assist in tracking facility-related expenses and recommend cost-effective solutions.
• Monitor utility consumption and support energy-saving initiatives where applicable.
• Coordinate facility arrangements for school events, examinations, meetings, and extracurricular activities.
• Support furniture and equipment setup for school functions.
• Liaise with the canteen operator and follow up on facility-related issues to ensure smooth daily operations.
• Promote environmentally friendly practices, including waste management, recycling, and energy conservation.
• Assist in implementing sustainability initiatives and continuously improve facility operations and services.

Job description

The Facility Executive is responsible for assisting in the day-to-day management and maintenance of school facilities to ensure a safe, clean, and efficient learning environment. This role involves coordinating maintenance activities, managing vendors, ensuring compliance with safety regulations, and supporting the overall operations of the school's infrastructure.

Key Responsibilities

1. Facility Maintenance & Operations

Oversee the daily operation of school facilities, ensuring classrooms, common areas, playgrounds, and other facilities are clean, safe, and well-maintained.

Conduct routine inspections and coordinate maintenance and repair works with external contractors where necessary.

Coordinate classroom, meeting room, and event setup to support school activities.

Provide administrative and secretarial support to the Facilities Department.

Maintain inventory records of facility equipment, consumables, and supplies, ensuring adequate stock levels.

2. Safety & Compliance

Assist in implementing and monitoring health, safety, and environmental policies.

Conduct regular facility inspections and report any safety or maintenance concerns.

Support emergency preparedness activities, including fire drills and evacuation procedures.

Coordinate with relevant vendors to ensure security systems such as CCTV and access control are functioning properly.

Liaise with external vendors and contractors for maintenance, cleaning, landscaping, pest control, and security services.

Monitor vendors' performance and ensure services are delivered according to agreed standards.

Coordinate facility rental arrangements and support procurement of facility-related supplies and services.

4. Inventory & Cost Control

Monitor inventory and stock levels of facility consumables, cleaning supplies, and other operational items.

Assist in tracking facility-related expenses and recommend cost-effective solutions.

Monitor utility consumption and support energy-saving initiatives where applicable.

5. School Operations & Event Support

Coordinate facility arrangements for school events, examinations, meetings, and extracurricular activities.

Support furniture and equipment setup for school functions.

Liaise with the canteen operator and follow up on facility-related issues to ensure smooth daily operations.

6. Sustainability & Continuous Improvement

Promote environmentally friendly practices, including waste management, recycling, and energy conservation.

Assist in implementing sustainability initiatives and continuously improve facility operations and services.

Our philosophy is to challenge on students to be intellectually curious, responsive and persistent, to be committed and expressive towards their ideals. Our goal is to ensure that every student will become articulate, courageous and develop a realisation that the world is their classroom, and that our lessons are for life. Unrivalled in design, range of facilities, ICT technologies; learning is truly a global experience on our 20 acre campus and truly Second to None. Nulli Secunda.

Our philosophy is to challenge on students to be intellectually curious, responsive and persistent, to be committed and expressive towards their ideals. Our goal is to ensure that every student will become articulate, courageous and develop a realisation that the world is their classroom, and that our lessons are for life. Unrivalled in design, range of facilities, ICT technologies; learning is truly a global experience on our 20 acre campus and truly Second to None. Nulli Secunda.

What can I earn as a Facilities Executive