Facilities & Admin Lead — Ops Excellence & Compliance

APX Luxury; Kampung Malaysia Tambahan; On-site; MYR 89,000 - 123,000; Full time

Job summary

APX Luxury in Kuala Lumpur seeks a proactive Assistant Manager – Admin to oversee administrative operations across the organization, facilities, vendor management, compliance, and support services, ensuring smooth day-to-day functioning.

The role includes supervising admin staff, coordinating travel, managing budgets, maintaining records for audits, and supporting HR with onboarding logistics, while upholding safety and efficiency, and maintaining a proactive, detail-oriented mindset.

Qualifications

• Graduate/Postgraduate in Business Administration, Facility Management, or a related field.
• 4–7 years of experience in administration, facility management, or office operations.
• Prior experience managing vendor contracts and facility operations preferred.

Responsibilities

• Oversee day-to-day office administration including facilities, housekeeping, security, and maintenance.
• Negotiate contracts and manage relationships with service providers.
• Coordinate travel, accommodation, and logistics for employees and guests.
• Manage office supplies, inventory, and asset tracking with IT coordination.
• Ensure licenses, permits, fire safety, and insurance renewals are up to date.
• Support HR with onboarding/offboarding logistics and seating arrangements.
• Handle petty cash and admin budgets, and vendor invoicing with Finance.
• Organize internal events, meetings, and conferences.
• Liaise with building management and local authorities as required.
• Supervise administrative staff and facilities team.
• Maintain admin records and MIS for audits.
• Implement safety and emergency preparedness plans.

Skills

Vendor negotiation

MS Office

Communication

People management

Budgeting

Office operations

Multitasking

Problem-solving

Facilities management

Education

Graduate/Postgraduate in Business Administration or Facility Management

Tools

Admin/facility management tools

Job description

APX Luxury in Kuala Lumpur seeks a proactive Assistant Manager – Admin to oversee administrative operations across the organization, facilities, vendor management, compliance, and support services, ensuring smooth day-to-day functioning.

The role includes supervising admin staff, coordinating travel, managing budgets, maintaining records for audits, and supporting HR with onboarding logistics, while upholding safety and efficiency, and maintaining a proactive, detail-oriented mindset.