Senior Admin & Facilities Manager

Etc Cleaning; Kuala Lumpur; On-site; MYR 33,000 - 67,000; Full time

Job summary

Etc Cleaning in Kuala Lumpur is seeking an Admin Executive to oversee day-to-day administrative operations across offices, sites and employee support services. You will manage general administration, office facilities, store administration, vehicle records, hostel accommodations, vendor coordination and licences.

The role requires proactive coordination, strong records control and adherence to company policies, with responsibility for documentation, compliance and reporting to management.

Responsibilities

• General Administration: Manage day-to-day administrative activities and maintain filing systems.
• Store & Inventory: Maintain records of stock, equipment and assets; monitor stock levels.
• Vehicle & Fleet: Maintain fleet records, vehicle servicing, insurance, licences and usage.
• Hostel / Accommodation: Coordinate worker accommodation and hostel administration.
• Vendor & Service Provider: Source quotations and manage vendor documentation and service levels.
• Compliance, Licences & Renewals: Track licences, permits and renewals and liaise with authorities.
• Facilities & Office Management: Coordinate office maintenance, security, and facility services.
• Documentation & Reporting: maintain accurate records and prepare management reports.
• Internal control responsibilities: ensure expenditures and assets are properly approved and documented.

Job description

Etc Cleaning in Kuala Lumpur is seeking an Admin Executive to oversee day-to-day administrative operations across offices, sites and employee support services. You will manage general administration, office facilities, store administration, vehicle records, hostel accommodations, vendor coordination and licences.

The role requires proactive coordination, strong records control and adherence to company policies, with responsibility for documentation, compliance and reporting to management.