Facilities & Admin Coordinator — Kuala Lumpur

Cochlear Limited; Kuala Lumpur; On-site; MYR 33,000 - 58,000; Full time

Job summary

Cochlear Malaysia is seeking a proactive Facilities Assistant to support our manufacturing and office facilities. You will handle reception, administrative tasks and facilities services to ensure smooth day-to-day operations and provide a welcoming, professional environment.

Reporting to the Facility Manager, you will coordinate parking, access cards, onboarding, vendor coordination, procurement and invoice administration, and maintain accurate records.

Qualifications

• 2–3 years of experience in administration or facilities support.
• Diploma or Professional Certificate in relevant field.
• Strong MS Office skills (Excel, Word, PowerPoint, Outlook).
• Excellent English and Bahasa Malaysia communication.

Responsibilities

• Reception and front office management; greet visitors and handle inquiries.
• Coordinate facilities administration including parking, access cards, onboarding.
• Manage maintenance schedules and vendor access/permits.
• Raise purchase requisitions and verify supplier invoices.
• Maintain vendor, license, and contract records.
• Administer petty cash and monitor office supplies.
• Maintain facilities records, SOPs, and support audits.
• Prepare routine reports and drive process improvements.

Skills

Organisational skills

Time management

Attention to detail

MS Office proficiency

Education

Diploma or Professional Certificate in Business Administration/Office Management/Facilities Management

Tools

Microsoft Office

Job description

Cochlear Malaysia is seeking a proactive Facilities Assistant to support our manufacturing and office facilities. You will handle reception, administrative tasks and facilities services to ensure smooth day-to-day operations and provide a welcoming, professional environment.

Reporting to the Facility Manager, you will coordinate parking, access cards, onboarding, vendor coordination, procurement and invoice administration, and maintain accurate records.