Facilities Assistant

Cochlear Limited; Kuala Lumpur; On-site; MYR 33,000 - 58,000; Full time

Job summary

Cochlear Malaysia is seeking a proactive Facilities Assistant to support our manufacturing and office facilities. You will handle reception, administrative tasks and facilities services to ensure smooth day-to-day operations and provide a welcoming, professional environment.

Reporting to the Facility Manager, you will coordinate parking, access cards, onboarding, vendor coordination, procurement and invoice administration, and maintain accurate records.

Qualifications

• 2–3 years of experience in administration or facilities support.
• Diploma or Professional Certificate in relevant field.
• Strong MS Office skills (Excel, Word, PowerPoint, Outlook).
• Excellent English and Bahasa Malaysia communication.

Responsibilities

• Reception and front office management; greet visitors and handle inquiries.
• Coordinate facilities administration including parking, access cards, onboarding.
• Manage maintenance schedules and vendor access/permits.
• Raise purchase requisitions and verify supplier invoices.
• Maintain vendor, license, and contract records.
• Administer petty cash and monitor office supplies.
• Maintain facilities records, SOPs, and support audits.
• Prepare routine reports and drive process improvements.

Skills

Organisational skills

Time management

Attention to detail

MS Office proficiency

Education

Diploma or Professional Certificate in Business Administration/Office Management/Facilities Management

Tools

Microsoft Office

Job description

Facilities Assistant# Careers## Facilities AssistantApply: Kuala Lumpur: Full time: Posted Today: R-624447Change people’s lives and love what you do! Cochlear develops world-leading medical devices that help people hear. As a top 100 medical device company and market-leader in implantable hearing devices, more people choose a Cochlear-branded cochlear implant system than any other. Our employees tell us that the number one reason they enjoy working for Cochlear is the opportunity to make a difference to people’s lives.Cochlear’s mission is to help people hear and be heard. As the global leader in implantable hearing solutions, Cochlear is dedicated to helping people with moderate to profound hearing loss experience a life full of hearing. We aim to give people the best lifelong hearing experience and access to innovative future technologies. We collaborate with the industry’s best clinical, research and support networks. That’s why more people choose Cochlear than any other hearing implant company. Learn and grow with us as we tackle the most complex challenges in helping more people to hear and experience life’s opportunities. **The Opportunity**We are looking for a proactive, organised and service-oriented **Facilities Assistant** to support our manufacturing and office facilities at Cochlear Malaysia. In this role, you will provide reception, administrative and facilities support to ensure the smooth day-to-day operations of our workplace. As the first point of contact for visitors and employees, you will help maintain a welcoming and professional workplace environment. Reporting to the Facility Manager, you will support a range of activities covering reception services, facilities administration, procurement, vendor coordination and workplace services. **In this role you will be responsible for*** **Reception & Front Office Management**: Manage daily reception activities, welcome visitors, handle incoming calls and enquiries, coordinate visitor access and manage incoming mail.* **Facilities Administration**: Coordinate season parking arrangements, access cards administration, onboarding and offboarding activities, and facilities service requests.* **Workplace & Facilities Coordination**: Coordinate cleaning services, schedule preventive maintenance activities, contractor access and permits, and other workplace arrangements. Follow-up on assigned activities and escalate outstanding matters or delays where necessary.* **Procurement & Invoice Administration**: Raise purchase requisitions, follow up on purchase orders, verify invoices, process goods receipts and coordinate with vendors, Procurement and Finance to ensure timely processing in accordance with established procedures.* **Vendor & Contract Administration**: Support supplier onboarding, quotation requests, contract renewals and maintain accurate vendor, license and contract records.* **Financial & Inventory Administration**: Administer Facilities petty cash, maintain supporting receipts and reconciliations, monitor office supplies and coordinate replenishment in accordance with established procedures.* **Documentation & Compliance**: Maintain accurate and up-to-date Facilities records, trackers, SOPs and compliance documentation, and provide administrative support for internal and external audits.* **Reporting & Process Improvement**: Prepare routine reports and updates within agreed timelines, and support improvements to administrative processes.**Why is this role right for you?**To be successful in this role, you will bring:* 2–3 years of relevant experience in administration, office support, facilities administration or a similar role.* A Diploma or Professional Certificate in Business Administration, Office Management, Facilities Management or a related discipline.* Good organisational and time management skills, with the ability to prioritise tasks and meet deadlines.* Attention to detail, particularly in maintaining records, invoices and financial documentation.* Demonstrated reliability and accountability, with the ability to work independently, provide timely updates and complete assigned tasks within agreed timelines.* Proficiency in Microsoft Office applications, particularly Excel, Word, Powerpoint and Outlook.* Good written and verbal communication skills in English and Bahasa Malaysia, with the ability to interact professionally with employees and visitors.* Willingness to support a variety of administrative and workplace activities, including coordination outside normal working hours when required. Cochlear Malaysia provides shared services to support Cochlear’s global operations. The growing team of professionals in Malaysia provides critical support in areas such as IT infrastructure and applications, development and testing, business intelligence development and support, procurement, customer service, service and repairs and returned device analysis engineering. If you feel that you have the skills and experience to be successful in this role and take on new challenges to build your career with Cochlear, please start your application by clicking the apply button belowCochlear Malaysia provides shared services to support Cochlear’s global operations. The growing team of professionals in Malaysia provides critical support in areas such as IT infrastructure and applications, development and testing, business intelligence development and support, procurement, customer service, service and repairs and returned device analysis engineering.If you feel that you have the skills and experience to be successful in this role and take on new challenges to build your career with Cochlear, please start your application by clicking the apply button below.