Facilities & Admin Coordinator

Cochlear Malaysia SDN BHD. (Malaysia); Kuala Lumpur; On-site; MYR 50,000 - 61,000; Full time

Job summary

Cochlear Malaysia is seeking a proactive Facilities Assistant to support our manufacturing and office facilities. You will provide reception, administrative and facilities support to ensure smooth day-to-day operations.

As the first contact for visitors and staff, you will help maintain a welcoming, professional workplace. Reporting to the Facility Manager, you will cover reception, facilities administration, procurement, vendor coordination and workplace services, ensuring timely processing in

Qualifications

• 2–3 years of experience in administration, office support or facilities administration.
• Diploma/Certificate in business administration or facilities management.
• Strong organisational and time-management skills with attention to detail.

Responsibilities

• Reception & Front Office: Welcome visitors, handle calls and enquiries, coordinate access and mail.
• Facilities Administration: Manage parking, access cards, onboarding/offboarding and service requests.
• Workplace Coordination: Schedule cleaning and maintenance, coordinate permits and contractor access.
• Procurement & Invoices: Raise requisitions, process PO's, verify invoices and liaise with finance.
• Vendor & Contract: Support onboarding, quotes, renewals and records management.
• Finance & Inventory: Manage petty cash, track receipts and coordinate office supplies.
• Documentation & Compliance: Maintain records, SOPs, trackers and audit support.
• Reporting & Process Improvement: Prepare routine reports and improve admin processes.

Skills

Administrative skills

Time management

Communication

Education

Diploma or Professional Certificate in Business Administration or Facilities Management

Tools

Microsoft Excel

Word

PowerPoint

Outlook

Job description

Cochlear Malaysia is seeking a proactive Facilities Assistant to support our manufacturing and office facilities. You will provide reception, administrative and facilities support to ensure smooth day-to-day operations.

As the first contact for visitors and staff, you will help maintain a welcoming, professional workplace. Reporting to the Facility Manager, you will cover reception, facilities administration, procurement, vendor coordination and workplace services, ensuring timely processing in