Export Logistics - Assistant Manager (Electronics)

Atomic Recruitment SEA; Selangor; On-site; MYR 54,000 - 90,000; Full time

Job summary

Atomic Recruitment SEA is seeking an Export Logistics Senior Executive / Assistant Manager to manage export order fulfilment and coordinate international shipment operations in Selangor. You will oversee export documentation, order processing, and freight arrangements while working with customers, factories, warehouses and freight forwarders.

The role requires Diploma in related fields, experience in export shipments, LC and Incoterms, and strong English communication.

Qualifications

• Diploma in Logistics, SCM, Business Administration or related discipline.
• Experience in export logistics, export documentation, shipment coordination or order management.
• Knowledge of LC, shipping documentation and Incoterms.
• Experience with direct shipments and re-export shipments.
• Familiarity with freight coordination, freight forwarders, shipping schedules and export order fulfilment.
• Strong verbal and written English communication.
• Proficiency in Microsoft Office, especially Excel, Word, PowerPoint and Outlook.

Responsibilities

• Export Order Management: process orders from entry to closure and monitor shipment progress.
• Export Documentation: prepare export docs per LC; file records; arrange COO/insurance.
• Logistics & Shipping Coordination: work with warehouses, freight forwarders; monitor schedules.
• LC & Trade Compliance: ensure LC requirements met and obtain quotes; coordinate freight.
• Stakeholder Coordination: communicate with customers, sales, factories, warehouses and service providers.
• Ad hoc duties as required.

Skills

Export logistics

Shipment coordination

LC & Incoterms knowledge

English communication

MS Office

Education

Diploma in Logistics / SCM / Business Administration

Tools

Excel

Word

PowerPoint

Outlook

Job description

Location: Selangor, Malaysia

Department: Logistics / Export Logistics

Employment Type: Permanent, Full-Time

Key Requirements — Please Read First

• Minimum Diploma qualification in Logistics, Supply Chain Management, Business Administration or a related discipline.
• Relevant experience in export logistics, export documentation, shipment coordination or order management.
• Good working knowledge of Letters of Credit (LC), shipping documentation and Incoterms.
• Experience handling direct shipments and re-export shipments.
• Familiarity with freight coordination, freight forwarders, shipping schedules and export order fulfilment.
• Strong verbal and written English communication skills.
• Proficient in Microsoft Office, particularly Excel, Word, PowerPoint and Outlook.

About the Role

An established international company in the home appliance and consumer products industry is seeking an Export Logistics Senior Executive / Assistant Manager to manage export order fulfilment and coordinate international shipment operations.

The successful candidate will oversee export documentation, order processing, freight arrangements and shipment execution while working closely with customers, factories, warehouses, freight forwarders and internal departments to ensure accurate and timely deliveries.

Key Responsibilities

1. Export Order Management

• Coordinate with Demand Planning and Export Sales teams to process customer orders.
• Manage sales orders from initial entry through to final order closure in the system.
• Monitor outstanding orders and follow up on shipment progress.
• Ensure all export orders are processed accurately and within the required timelines.

2. Export Documentation

• Prepare and manage complete sets of export documentation according to customer and Letter of Credit (LC) requirements.
• Handle documentation required for LC negotiation.
• Process, maintain and organise export shipment records.
• Arrange shipment insurance and Certificates of Origin (COO) through the relevant Chamber of Commerce when required.
• Ensure proper documentation filing and record management.

3. Logistics & Shipping Coordination

• Coordinate with warehouse teams and freight forwarders for local export shipments.
• Liaise with factories and freight forwarders for direct shipments.
• Monitor vessel schedules, container packing lists, shipping documents and shipment status.
• Ensure timely order closure in the system upon shipment completion.
• Identify and resolve shipment-related issues with relevant stakeholders.

4. Letter of Credit & Trade Compliance

• Review and process export documents in accordance with LC requirements.
• Ensure shipment documentation meets customer and international trade requirements.
• Apply appropriate knowledge of shipping Incoterms when coordinating export shipments.
• Obtain and compare sea and air freight quotations from freight forwarders.
• Coordinate freight arrangements with logistics service providers.
• Follow up with relevant parties to ensure efficient and timely shipment execution.

6. Stakeholder Coordination

• Maintain regular communication with customers, Sales teams, factories, warehouses, freight forwarders and other service providers.
• Coordinate the collection and distribution of shipment and order information.
• Support operational issue resolution and ensure smooth export logistics processes.
• Perform other ad hoc duties as required.

Ideal Candidate

• Strong organisational, planning and coordination abilities.
• Good attention to detail, particularly when handling export documentation and LC requirements.
• Independent, proactive and capable of managing multiple priorities.
• Strong interpersonal and problem-solving skills.
• A fast learner and effective team player.
• Able to work under pressure and communicate with stakeholders at different organizational levels.

What This Opportunity Offers

An opportunity to develop your career in international export logistics within an established international consumer products business, with exposure to cross-border shipments, trade documentation and regional logistics operations.