Executive, Expediting (MSO)

Malaysia Marine And Heavy Engineering Sdn Bhd; Pasir Gudang; On-site; MYR 40,000 - 65,000; Full time

Job summary

Malaysia Marine And Heavy Engineering Sdn Bhd in Pasir Gudang, Johor, is seeking an experienced Expediting and Procurement professional to track and coordinate vendor progress, ensuring timely delivery of materials, equipment, and documentation in line with PO requirements and project schedules.

You will manage the Vendor Document Register List, monitor MDRs, and escalate delays while collaborating with Procurement, Engineering, QA/QC, Logistics, and Project Teams to keep milestones on track.

Qualifications

• Diploma or Bachelor's degree in any Engineering and Management Field.
• Degree education - 3 years of experience in Expediting, Procurement, Documentation control, preferably in oil & gas, heavy engineering, or construction projects.
• Diploma education - 5 years of experience in Expediting, Procurement, Documentation control, preferably in oil & gas, heavy engineering, or construction projects.

Responsibilities

• Track and coordinate vendor progress to meet PO and project schedules.
• Communicate with vendors and internal teams for timely deliverables.
• Monitor vendor manufacturing and documentation progress through reports and inspections.
• Identify delays and escalate for corrective action.
• Manage supplier bottlenecks like hold points and late approvals.
• Link Procurement, Engineering, QA/QC, Logistics, and project teams to resolve issues.
• Maintain expediting plans, progress curves, and milestone charts.
• Prepare expediting reports and client dashboards.
• Record supplier communications and recovery plans.
• Highlight delivery slippage risks and mitigate impact.
• Coordinate MDR management and timely repairs.
• Identify and manage late delivery charges.
• Handle additional orders per project schedules and quality standards.

Skills

Expediting

Vendor follow-up

Documentation control

Stakeholder communication

Education

Bachelor's degree in Engineering/Management

Diploma in Engineering/Management

Job description

Malaysia Marine And Heavy Engineering Sdn Bhd - Pasir Gudang, Johor

Type of Employment: Manpower Supply (MSO) - 12 months contract

Job Purposes

Responsible for tracking and coordinating vendor progress to ensure timely delivery of materials, equipment, and documentation in line with project schedules and Purchase Order (PO) requirements. The role involves close follow-up with vendors on Vendor Document Register List (VDRL), vendor progress, inspection activities, Material Deficiency Reports (MDR), payment, and final documentation. A core focus is placed on effective tracking, expediting, delivery monitoring, documentation control, and escalating delays risk to support smooth project execution.

Job Responsibilities

• Ensure suppliers deliver equipment, materials, and documentation in line with Purchase Order (PO) requirements, project schedules, and quality standards.
• Communicates regularly with vendors and coordinates with internal teams to ensure timely deliverables. Share accurate updates to management and supports collaboration across the project team.
• Track vendor manufacturing and documentation progress through regular reports, visits, and inspections.
• Identify delays or risks and elevate for corrective actions.
• Proactively manage supplier bottlenecks such as engineering hold points, delayed approvals, late material availability, or transport constraints.
• Act as a communication link between Procurement, Engineering, QA/QC, Logistics, and Project Teams to resolve technical or commercial issues affecting delivery.
• Maintain and update expediting plans, supplier progress curves, and milestone charts to reflect real progress versus plan.
• Prepare expediting reports, supplier visit notes, and dashboards for management and client reporting.
• Ensure proper record keeping of supplier communication, commitments, and recovery plans.
• Risk Management - Highlight potential delivery slippage early and work with stakeholders to mitigate impact on project schedule.
• Material Deficiency Report (MDR) Management - Coordinate with vendors and various stakeholders, track progress, and ensure timely completion of repairs.
• Late Delivery (LD) Charges Management -Identify late delivery orders, provide estimations on chargeable LD amount, engage supplier for LD agreement, justify supplier clarification on delay reason and propose final LD amount
• Additional orders - Ensure suppliers deliver equipment, materials, and documentation in line with additional orders requirements, project schedules, and quality standards.

Job Requirements

• Diploma or Bachelor's degree in any Engineering and Management Field.
• Degree education - 3 years of experience in Expediting, Procurement, Documentation control, preferably in oil & gas, heavy engineering, or construction projects.
• Diploma education - 5 years of experience in Expediting, Procurement, Documentation control, preferably in oil & gas, heavy engineering, or construction projects.