Executive Tender

Swis Resources; Subang Jaya; On-site; MYR 50,000 - 73,000; Full time

Job summary

Jora Malaysia is seeking a Tendering Assistant to support the preparation and submission of tender documents. You will review specifications, coordinate with internal teams, and ensure timely submissions to meet client requirements.

Ideal candidates have a Bachelor's degree in Quantity Surveying with 1–2 years of tendering experience, strong organizational skills, and proficiency in Excel and Word. This role emphasizes accuracy, deadlines, and effective cross‑team collaboration.

Qualifications

• Bachelor's degree in quantity surveying or related field.
• 1–2 years of tendering experience, preferably in construction.
• Strong organizational and multitasking abilities.
• Good communication and interpersonal skills.
• Proficiency in MS Office, especially Excel and Word.

Responsibilities

• Assist in preparing, compiling, and submitting tender documents on time.
• Review tender specifications, drawings, and contracts to identify requirements.
• Research tender opportunities and market information.
• Coordinate with internal teams to gather required documents.
• Prepare schedules, checklists, and submission documentation.
• Maintain records of tender submissions and correspondence.
• Monitor timelines to meet milestones and deadlines.
• Liaise with clients, consultants, subcontractors, and internal teams for clarifications.
• Assist in reviewing tender documents, contracts, and addenda for compliance.
• Prepare reports on tender activity and outcomes for management review.
• Support post-tender activities, including clarifications and negotiations.

Skills

Tendering experience

Organizational skills

Communication skills

Multitasking

Education

Bachelor's Degree in Quantity Surveying

Tools

Excel

Word

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Working Hours: 8:30 AM – 5:45 PM (Monday to Friday)

Requirements

• Bachelor's Degree in Quantity Surveying or a related field.
• 1–2 years of experience in tendering, preferably in the construction industry.
• Strong organizational and multitasking skills with excellent attention to detail.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office applications, particularly Excel and Word.

Key Responsibilities

• Assist in the preparation, compilation, and submission of tender documents, ensuring compliance with client requirements and submission deadlines.
• Review tender specifications, drawings, and contract documents to identify project requirements.
• Conduct preliminary research on tender opportunities, project specifications, and market information.
• Coordinate with internal departments to gather technical, commercial, and supporting documents required for tender submissions.
• Prepare tender schedules, checklists, and submission documentation to ensure completeness and accuracy.
• Maintain and update records of tender submissions, correspondence, and related documentation.
• Monitor tender timelines and ensure all milestones and submission deadlines are met.
• Liaise with clients, consultants, subcontractors, and internal teams regarding tender clarifications and documentation.
• Assist in the review of tender documents, contracts, and addenda to ensure compliance with project requirements.
• Prepare reports on tender activities, submission status, and tender outcomes for management review.
• Support post-tender activities, including clarification meetings, negotiations, and documentation as required.