Executive, Sustainability & Secretarial

Bermaz Auto Berhad (Mazda & XPeng); Shah Alam; On-site; MYR 60,000 - 90,000; Full time

Job summary

Bermaz Auto Berhad (Mazda & XPeng) is recruiting a Sustainability & Secretarial Executive in Malaysia. The role supports the Group's sustainability agenda, reporting, data management, and governance matters, liaising with internal teams and external stakeholders to drive initiatives.

The ideal candidate holds a related degree and 1–3 years of experience, with strong MS Excel/PowerPoint skills and a keen interest in sustainability and corporate governance.

Qualifications

• Bachelor's degree or equivalent in a related field.
• 1–3 years of relevant experience in sustainability, corporate governance, or related area.
• Proficient in MS Excel and PowerPoint; Canva or data visualisation tools advantageous.

Responsibilities

• Assist in the preparation of sustainability reports and the implementation of sustainability initiatives.
• Support sustainability data collection and management to ensure accuracy for reporting.
• Liaise with internal teams and external stakeholders to facilitate sustainability initiatives and reporting.
• Monitor sustainability performance indicators, targets and progress against objectives.
• Prepare presentations, reports, dashboards, and other materials relating to sustainability performance and initiatives.
• Assist in carrying out day-to-day company secretarial and corporate governance functions.
• Prepare and maintain statutory records, registers, resolutions, notices, minutes and other documents.
• Coordinate Board and Committee meetings, including materials, agendas, minutes and follow-up actions.
• Submit statutory and regulatory filings within prescribed timelines.
• Provide admin support for sustainability, governance, and related duties.

Skills

Analytical skills

Organisational skills

Coordination skills

Communication skills

Detail-oriented

Education

Bachelor's degree in Environmental Science, Sustainability, Business Administration, Economics, Corporate Administration, CGI/ICSA, or related field

Tools

Microsoft Excel

PowerPoint

Canva

Job description

About The Role

The Sustainability & Secretarial Executive will support the Group's sustainability agenda, reporting, data management, and related initiatives, while providing assistance in corporate secretarial and corporate governance matters.

About The Role

The Sustainability & Secretarial Executive will support the Group's sustainability agenda, reporting, data management, and related initiatives, while providing assistance in corporate secretarial and corporate governance matters.

Key responsibilities

• Assist in the preparation of sustainability reports and the implementation of sustainability initiatives.
• Support sustainability data collection and management to ensure accuracy, completeness, and reliability for reporting and assurance purposes.
• Liaise with internal teams and external stakeholders to facilitate sustainability initiatives, data collection, and reporting activities.
• Assist in monitoring sustainability performance indicators, targets, and progress against the Group's sustainability objectives.
• Prepare presentations, reports, dashboards, and other materials relating to sustainability performance and initiatives.
• Assist in carrying out the day-to-day company secretarial and corporate governance functions of the Group.
• Assist in the preparation and maintenance of statutory records, registers, resolutions, notices, minutes, and other corporate secretarial documents.
• Assist in the preparation and coordination of Board and Board Committee meetings, including meeting materials, agendas, minutes, and follow‑up actions.
• Assist in the preparation and submission of statutory and regulatory filings within the prescribed timelines.
• Provide administrative and coordination support for sustainability, corporate governance, and other related duties as assigned from time to time.

About You

• Bachelor's Degree in Environmental Science, Sustainability, Business Administration, Economics, Corporate Administration, CGI/ICSA, or any other related field.
• 1–3 years of relevant working experience in sustainability, corporate governance, company secretarial, compliance, or a related field.
• Proficient in Microsoft Excel and PowerPoint; experience with Canva or other data visualisation tools will be an added advantage.
• Proactive, responsible, detail-oriented, and willing to learn, with a strong interest in sustainability and corporate governance.
• Strong analytical, organisational, and coordination skills, with good attention to detail and accuracy.
• Good communication and interpersonal skills, with the ability to work effectively with internal and external stakeholders.