Executive / Senior Executive, Tender & Commercial

KEYFIELD OFFSHORE SDN. BHD.; Kuala Lumpur; On-site; MYR 78,000 - 123,000; Full time

Benefits offered by this job

Medical benefits

EPF/SOCSO/EIS

Free lunch

Job summary

KEYFIELD OFFSHORE SDN. BHD. is seeking an Executive / Senior Executive, Tender & Commercial to support the Tender & Commercial team in Malaysia.

You will liaise with clients from major oil and gas companies and collaborate with internal stakeholders to align activities and timelines. Reporting to the Vice President, Tender & Commercial. Responsibilities include handling RFQs/ITBs, preparing submissions, pricing, reviewing contracts, and tracking tender details while maintaining the charter

Qualifications

• Diploma or Bachelor's degree in Business Administration, Maritime Studies, Finance, Economics, Law, Engineering, or related field.
• 3–5 years in tender, commercial, contract administration, business development, or marine/offshore.
• Good understanding of tender processes, bid documentation, commercial terms, contract requirements, and submission procedures.
• Experience in pricing proposals, reviewing contractual terms, and supporting commercial negotiations.
• Strong analytical and numerical skills with high attention to detail.

Responsibilities

• Handle Market Surveys, RFQs, and ITBs for vessel ownership and third-party vessels.
• Match tender requirements with vessel specifications.
• Coordinate, prepare, and compile tender submissions and pre-qualification documents.
• Ensure accurate and timely submission of bids, including printing, binding, and packing.
• Record and track due dates, timelines, submission instructions, and modes of submission.
• Conduct pricing preparation and basic commercial assessments.
• Review contractual terms and conditions for tenders and awarded projects.
• Assist in contractual negotiations and provide commercial recommendations.
• Prepare analysis, clarifications, and drafting of contract-related documents.
• Update vessel utilization and deployment while maintaining the charter orderbook.
• Prepare regular commercial reports and revenue-related updates.
• Gather market information on vessel demand, rates, competitors, and industry developments.
• Attend client engagement sessions and commercial discussions.
• Provide contract/commercial information to the Finance team; assist with insurance updates.

Skills

Analytical skills

Communication skills

Time management

Planning & coordination

Deadline management

Education

Diploma or Bachelor's degree in Business Administration, Maritime Studies, Finance, Economics, Law, Engineering, or related field

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

Job description

We are seeking a dynamic individual to join our team as Executive / Senior Executive, Tender & Commercial. You will be providing support to the department in various areas, including liaising with clients which are various large oil and gas companies and working closely with internal stakeholders to ensure alignment of activities and timelines. You will report to our Vice President, Tender & Commercial.

Key Responsibilities:

Handle Market Surveys, RFQs, and ITBs for Company- owned and third-party vessels.

Match tender requirements with the correct vessel specifications.

Coordinate, prepare, and compile tender/bid submissions, questionnaires, and pre-qualification documents.

Ensure accurate and timely submission of bids, including checking, printing, binding, packing, and arrangement of outgoing submissions.

Record and track key tender details such as due dates, project timelines, submission instructions, and modes of submission.

Conduct pricing preparation and basic commercial assessments as required.

Review contractual terms and conditions for tenders and awarded projects.

Assist in contractual negotiations and provide commercial recommendations.

Prepare analysis, clarifications, and drafting of contract-related documents.

Update and track vessel utilization and deployment while maintaining and monitoring the charter orderbook.

Prepare regular commercial reports and revenue-related updates.

Gather market information on vessel demand, rates, competitors, and industry developments.

Attend client engagement sessions, briefings, and commercial discussions.

Provide contract and commercial information to the Finance team as required.

Assist with insurance-related updates, including the inception and management of co-assured lists (P&I / H&M / relevant vessel coverage).

Support any other tasks assigned by the management team.

What we require:

Diploma or Bachelor's degree in Business Administration, Maritime Studies, Finance, Economics, Law, Engineering, or a related field.

At least 3 - 5 years of relevant experience in tender, commercial, contract administration, business development, or the marine and offshore industry.

Good understanding of tender processes, bid documentation, commercial terms, contract requirements, and submission procedures.

Experience in preparing pricing proposals, reviewing contractual terms, and supporting commercial negotiations will be an advantage.

Strong analytical and numerical skills, with high attention to detail and accuracy.

Good planning, coordination, and time-management skills, with the ability to manage multiple submissions and meet tight deadlines.

Able to communicate and work effectively with clients, vessel owners, internal departments, and other stakeholders.

Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and Teams.

Good written and verbal communication skills in English and Bahasa Malaysia.

Organised, proactive, commercially aware, and willing to travel or attend client meetings when required.

What we offer:

Competitive remuneration with rewards for excellence

Fast-paced and challenging environment to bring out the best in you

Conducive environment for career development

Exposure to international operations and cross-border knowledge

Medical benefits

EPF, SOCSO & EIS provided

Free lunch meals provided

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How much notice are you required to give your current employer?
• How would you rate your English language skills?
• Which of the following Microsoft Office products are you experienced with?
• Do you have Tender Management experience?

Keyfield is principally involved in the chartering of own and third party vessels, providing offshore accommodation, catering, housekeeping, laundry, and medical support services. Presently, Keyfield owns 14 Malaysian-flagged vessels with capacities ranging from 50 to 500 personnel.

We are a panel contractor to PETRONAS Carigali Sdn Bhd ("PCSB") and petroleum arrangement contractors ("PACs"), allowing us to participate directly in all accommodation vessels related tenders issued by PCSB and PACs.

Keyfield is principally involved in the chartering of own and third party vessels, providing offshore accommodation, catering, housekeeping, laundry, and medical support services. Presently, Keyfield owns 14 Malaysian-flagged vessels with capacities ranging from 50 to 500 personnel.

We are a panel contractor to PETRONAS Carigali Sdn Bhd ("PCSB") and petroleum arrangement contractors ("PACs"), allowing us to participate directly in all accommodation vessels related tenders issued by PCSB and PACs.