Commercial Executive (Terminals Langsat)

Dialog Group Berhad; Pasir Gudang; On-site; MYR 90,000 - 150,000; Full time

Job summary

Dialog Group Berhad in Malaysia is seeking aCommercial Administration professional to support tender preparation, contract administration and cost monitoring across projects. You will coordinate with internal and external stakeholders to ensure commercial requirements align with business objectives.

The role requires strong communication, negotiation, and multitasking abilities, with experience in oil, gas or petrochemical sectors considered an advantage.

Qualifications

• Bachelor degree and 5+ years' experience in commercial administration or project coordination.
• Experience in oil, gas or petrochemical sectors is advantageous.
• Strong communication, negotiation, and interpersonal skills.
• Able to work independently and manage multiple priorities.

Responsibilities

• Establish rapport with internal stakeholders to promote team spirit and functional support.
• Submit regular business updates, including monthly flash reports.
• Prepare and manage minutes of meetings with internal and external stakeholders.
• Facilitate and organize commercial, technical, and operational discussions to address inquiries and project requirements.
• Work autonomously on assigned tasks, providing regular progress updates to supervisors and meeting deadlines.
• Ensure timely updates or setups in the TIM system for new contracts, capacity changes, rate adjustments, and contract durations.
• Verify that commercial fees are accurately generated on invoices issued by Finance.
• Monitor payment timelines, send bi-weekly reminders to customers, and follow up on overdue payments to ensure payment within terms.
• Independently engage with stakeholders to resolve inquiries related to payments and invoicing for existing customers.
• Facilitate and organize online meetings and terminal visits for new customers with relevant stakeholders.

Skills

Contract management

Tendering processes

Cost management

Project coordination

Communication

Stakeholder management

Education

Bachelor's Degree in Engineering or related field

Tools

TIM system

Job description

About the Role

To support the company's commercial activities including tender preparation, contract administration, cost monitoring and customer coordination, ensuring commercial requirements are effectively managed in accordance with company policies and business objectives.

Responsibilities

• Establish good rapport and relationships with internal stakeholders to promote strong team spirit and functional support.
• Submit regular business updates, including monthly flash reports.
• Prepare and manage minutes of meetings with internal and external stakeholders arranged by the commercial department.
• Facilitate and organize commercial, technical, and operational discussions to address business inquiries and project requirements.
• Work autonomously on assigned tasks, providing regular progress updates to supervisors and ensuring deadlines and targets are met.
• Ensure timely updates or setups in the TIM system for new contracts, capacity changes, rate adjustments, and contract durations.
• Verify that commercial fees are accurately generated on invoices issued by Finance.
• Monitor payment timelines, send bi-weekly reminders to customers, and follow up promptly on overdue payments to ensure all payments are made within the agreed credit term.
• Independently engage with internal and external stakeholders to resolve general inquiries related to payments and invoicing for existing customers.
• Facilitate and organize online meetings and terminal visits for new customers in collaboration with relevant internal and external stakeholders.

Requirements

• Bachelor’s Degree in Engineering or related field.
• At least 5 years of relevant experience in commercial administration, contract management, tendering or project coordination.
• Experience in the Oil & Gas, Engineering, Petrochemical would be an advantage.
• Good understanding of commercial contracts, tendering processes and cost management.
• Good communication, negotiation and interpersonal skills.
• Able to work independently and manage multiple priorities.