EXECUTIVE, SECRETARY & ADMIN

Senibong Cove Development; Johor Bahru; On-site; MYR 33,000 - 67,000; Full time

Job summary

Senibong Cove Development seeks an experienced secretarial and administrative professional to support day-to-day operations, meetings, and document management in Malaysia. You will handle calendar scheduling, travel arrangements, and correspondence while maintaining confidentiality and professionalism.

Requirements include a relevant business-related qualification and 3–5 years of experience, with strong English and Bahasa Malaysia communication skills and meticulous attention to detail.

Qualifications

• At least a Certificate/Diploma/Degree in Business Studies/Business Administration or related fields.
• Professional Secretarial Certificate is an added advantage.
• Minimum 3–5 years of relevant work experience.

Responsibilities

• Organize, schedule meetings and record minutes during meetings.
• Manage calendar and schedule appointments, meetings, or events.
• Maintain filing systems and safekeeping of documentation for easy access.
• Assist management with day-to-day administrative and operational tasks.
• Arrange travel arrangements including car rental, flights, and accommodations.
• Draft letters, reports, presentations, and proposals as required.
• Communicate and coordinate with internal and external parties on tasks.

Skills

Business Administration

Secretarial certificate

Interpersonal skills

English language

Bahasa Malaysia

Multitasking

Attention to detail

Deadline oriented

Education

Business Studies/Business Administration (Certificate/Diploma/Degree)

Professional Secretarial Certificate

Tools

Office software

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Secretarial and administrative support with Highly Confidential.

To organize, schedule meetings and activities and record minutes during meetings.

To keep and track calendar managements in order including scheduling appointments, meetings, or events.

To maintain systematic filing systems and safekeeping of all documentation, collect, assemble, and organize all documentation for easy access and retrieval.

To assist the Management in overseeing and handling the day-to-day administrative and operational matters, especially in the tracking of deadlines and follow-up with the respective teams.

To prepare and arrange travelling arrangements including car rental, flight ticket, accommodation booking, and others related where necessary.

To draft and prepare letters, reports, presentation materials and proposals as per required if any.

To communicate and participate with all levels regularly including internal, external parties on various tasks and activities.

Responsible for office general administration arrangement

To undertake other special assignments, ad-hoc functions and related duties specified by the management as and when required.

Maintain absolute confidentiality and handle all tasks given expeditiously.

Required Qualifications/Skills:

Possess at least a Certificate, Diploma, or Degree in Business Studies, Business Administration, or other related fields. Holding a Professional Secretarial Certificate is an added advantage.

Candidate with the relevant work experience in a similar field is preferred. Minimum 3-5 years of working experience in the related field is required for this position.

Possess good interpersonal, good communication skills in both English, Bahasa Malaysia. Other language is highly advantageous (written and spoken).

Pleasant personality with a positive working attitude.

Capable of handling multiple demands, well-organized, detail-oriented, and able to meet deadlines consistently.

5 Working Days (Monday to Friday / 0830am - 1730pm)

~You could be a part of the WM Senibong Group whether you are looking to enhance your career journey by shaping the skylines of southern Malaysia or to showcase and contribute your expertise as part of a team of visionary placemakers.~