Executive - Sales Admin (Property Developer)
Hua Yang Berhad
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Benefits offered by this job
Job summary
Hua Yang Berhad is seeking an Executive - Sales Admin to manage end-to-end sales administration and credit control for its property development projects. The role involves coordinating with purchasers, solicitors, banks, agents, and authorities to ensure accurate and timely processing from booking through SPA execution and delivery of vacant possession.
The ideal candidate has 2–3 years in sales administration, with familiarity in SPA/eSPA, VP and conveyancing processes.
Qualifications
- Degree or diploma in real estate, property development, finance, or business administration is required.
- 2–3 years of relevant experience in Sales Administration, preferably in property development.
- Familiarity with SPA/eSPA, VP, conveyancing procedures and related documentation.
Responsibilities
- Manage full sales administration and credit control for property development projects.
- Administer sales process from booking to SPA, loan docs, completion, and VP.
- Coordinate with purchasers, solicitors, banks, agents, valuers and authorities.
- Monitor loan approvals, documentation, disbursements, MOT, and conveyancing tasks.
- Prepare progress billings, statements, reminders, receipts, and monitor payments.
- Maintain purchasers' files, records, and system data for audit and reporting.
- Handle inquiries and complaints professionally, ensuring service standards.
- Ensure compliance with housing acts, regulations, and company policies.
- Manage tenancy administration where applicable and related duties.
Skills
Education
Tools
Job description
Wellness (Dental/ Optical/ Health Screening)
Group Insurance Coverage (GPA & GHS)
Free Parking
Family Care Benefits
Unrecorded Leave (Eve of Hari Raya & CNY)
Various Employee Welfares
Duties & Responsibilities:
Manage the full spectrum of sales administration and credit control functions for the Company's property development projects, including booking, eSPA, new sales, sub-sales, auction cases, vacant possession (VP), perfection of transfer, perfection of charge, and related property transactions.
Administer the complete sales administration process from booking confirmation through execution of the Sale and Purchase Agreement (SPA), loan documentation, project completion, and delivery of vacant possession, ensuring accuracy, compliance, and timely processing.
Coordinate and liaise with purchasers, solicitors, financial institutions, sales agents, valuers, and relevant government authorities to facilitate the smooth execution of sales transactions and legal documentation.
Monitor and follow up on the progress of loan approvals, loan documentation, loan disbursements, blanket consent applications, Memorandum of Transfer (MOT), perfection of transfer, perfection of charge, and other conveyancing matter to ensure timely completion.
Prepare and issue progress billings, statements of account, reminder notices, receipts, and other sales-related documents, while monitoring purchasers' progressive payments and following up on overdue accounts to ensure timely collections.
Maintain accurate and up-to-date purchasers' files, sales records, payment records, legal documentation, and system information to ensure proper record management, reporting, and audit compliance.
Handle customer inquiries, requests, and complaints professionally, providing timely resolutions and maintaining a high standard of customer service.
Ensure all sales administration activities comply with the Company's policies, the Housing Development Act (HDA), applicable statutory requirements, and other relevant regulatory guidelines.
Manage tenancy administration matters, including tenancy agreements, renewals, documentation, rental records, and related administrative activities where applicable.
Prepare periodic sales administration, loan disbursement, collection, and management reports as required.
Perform any other duties and responsibilities assigned by Superior from time to time.
Job Requirements :
Diploma or Bachelor’s Degree in Real Estate, Property Development, Estate Management, Finance, Business Administration, or related fields.
Minimum 2–3 years of relevant working experience in Sales Administration, preferably within the property development industry.
Good knowledge of property sales administration processes, including Sale and Purchase Agreement (SPA/eSPA), loan documentation, progress billing, vacant possession (VP), and property conveyancing procedures.
Familiarity with the IFCA.NET Property Management System systems will be an added advantage..
Able to work independently, manage multiple projects, and deliver results within timelines.
This position is offered on aFixed-Term contract basis, subject to the agreed contract duration and terms.
Hirer responsiveness Salary match Number of applicants
Hua Yang Berhad (Registration No. 197801007059) (44094-M) was established in 1978, is a Prominent Malaysian Property Developer specializing in the Affordable Housing Segment. The company was listed on the Main Market of Bursa Malaysia Securities Berhad on 29 November 2002.
Hua Yang has a strong track record of delivering quality and affordable integrated townships, high-rise residential developments, and commercial projects across key regions in Malaysia, including the Klang Valley, Johor, Perak, and Penang.
Hua Yang Berhad (Registration No. 197801007059) (44094-M) was established in 1978, is a Prominent Malaysian Property Developer specializing in the Affordable Housing Segment. The company was listed on the Main Market of Bursa Malaysia Securities Berhad on 29 November 2002.
Hua Yang has a strong track record of delivering quality and affordable integrated townships, high-rise residential developments, and commercial projects across key regions in Malaysia, including the Klang Valley, Johor, Perak, and Penang.
Perks and benefits Medical (Outpatient Clinical + Specialists) Wellness (Dental/ Optical/ Health Screening) Group Insurance Coverage (GHS & GPA) Free Parking Family Care Benefits Employee Purchase Extra Discounts Long Service Rewards Unrecorded Leave for Eve on Hari Raya + CNY
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