EXECUTIVE, PURCHASING

KPJ Bandar Maharani Specialist Hospital; Muar; On-site; MYR 60,000 - 110,000; Full time

Job summary

KPJ Healthcare Berhad is seeking a procurement professional to manage hospital purchasing services, supplier coordination, and stock control across multiple departments. The role ensures compliance with safety, quality, and accreditation standards while supporting continuous improvement initiatives.

You will collaborate with finance, management, and suppliers to optimize procurement workflows, maintain accurate records, and safeguard inventory integrity in a fast-paced healthcare environment.

Responsibilities

• Process purchasing activities for supplies, equipment, and services per management approval.
• Obtain quotations from suppliers, evaluate pricing and specifications, and coordinate with suppliers regarding procurement matters.
• Prepare Purchase Orders (PO) and support procurement documents for approval by authorized personnel.
• Ensure confidentiality of supplier quotations, pricing information, and procurement documentation.
• Receive, inspect, and verify all purchased goods, supplies, and services against Purchase Orders and delivery documentation.
• Generate, compile, and maintain Goods Receiving Notes (GRN), invoices, and support receiving documents before submission to Finance Department.
• Issue and distribute purchased goods and supplies to departments and users in a timely and accurate manner.
• Monitor, control, and safeguard stock inventory and ensure proper storage, security, and stock movement practices are maintained.
• Perform regular stock taking, inventory reconciliation, and stock monitoring activities to maintain accurate inventory records.
• Assist the Head of Purchasing in monitoring stock levels and ensuring sufficient stock availability while preventing overstocking and shortages.
• Assist in planning, organizing, controlling, and evaluating day-to-day Purchasing Services operations to ensure efficient delivery service.
• Document, implement, review, and comply with Purchasing Services policies, procedures, and work instructions in liaison with management.
• Support quality assurance activities within Purchasing Services and participate in corrective and preventive actions for non-conformance and service improvement initiatives.
• Coordinate and collaborate with hospital departments, suppliers, Finance, and management to ensure procurement activities meet operational requirements.
• Ensure compliance with Occupational Safety and Health Act (OSHA) 1994, hospital safety requirements, and applicable regulatory and accreditation standards.
• Participate actively in ISO 9001:2015, ISO 14001:2015, ISO 45001:2018, Hospital Accreditation, 5S activities, Patient Safety Goals, and Standard People Practice (SPP) initiatives.
• Ensure all Purchasing Services activities comply with Group policies, corporate instructions, service standardization requirements, and governance documents.

Job description

KPJ Healthcare Berhad is founded on the vision of being the preferred healthcare provider in the region. We are focused on delivering world-class quality healthcare services throughout our regional footprint across 5 countries, namely Malaysia, Indonesia, Thailand, Bangladesh, and Australia. We are in search of remarkable people to join us in exploring and discovering better healthcare solutions together. Whether you are a student, a graduate, or an experienced professional, discover the impact you could make with a career at KPJ.

• Main Responsibilities Process purchasing activities for supplies, equipment, and services upon approval from management in accordance with hospital procurement policies and procedures.
• Obtain quotations from suppliers, evaluate pricing and specifications, and coordinate with suppliers regarding procurement matters.
• Prepare Purchase Orders (PO) and support procurement documents for approval by authorized personnel.
• Ensure confidentiality of supplier quotations, pricing information, and procurement documentation.
• Receive, inspect, and verify all purchased goods, supplies, and services against Purchase Orders and delivery documentation.
• Generate, compile, and maintain Goods Receiving Notes (GRN), invoices, and support receiving documents before submission to Finance Department.
• Issue and distribute purchased goods and supplies to departments and users in a timely and accurate manner.
• Monitor, control, and safeguard stock inventory and ensure proper storage, security, and stock movement practices are maintained.
• Perform regular stock taking, inventory reconciliation, and stock monitoring activities to maintain accurate inventory records.
• Assist the Head of Purchasing in monitoring stock levels and ensuring sufficient stock availability while preventing overstocking and shortages.
• Assist in planning, organizing, controlling, and evaluating day-to-day Purchasing Services operations to ensure efficient delivery service.
• Document, implement, review, and comply with Purchasing Services policies, procedures, and work instructions in liaison with management.
• Support quality assurance activities within Purchasing Services and participate in corrective and preventive actions for non-conformance and service improvement initiatives.
• Coordinate and collaborate with hospital departments, suppliers, Finance, and management to ensure procurement activities meet operational requirements.
• Ensure compliance with Occupational Safety and Health Act (OSHA) 1994, hospital safety requirements, and applicable regulatory and accreditation standards.
• Participate actively in ISO 9001:2015, ISO 14001:2015, ISO 45001:2018, Hospital Accreditation, 5S activities, Patient Safety Goals, and Standard People Practice (SPP) initiatives.
• Ensure all Purchasing Services activities comply with Group policies, corporate instructions, service standardization requirements, and governance documents.