ASSISTANT, NURSING ADMINISTRATION

KPJ Penang Specialist Hospital; Penang; On-site; MYR 28,000 - 47,000; Full time

Job summary

KPJ Healthcare Berhad is seeking a capable administrative professional to support Nursing services and hospital operations at KPJ Penang Specialist Hospital. You will coordinate meetings, manage records, and assist with reporting to senior management.

Responsibilities cover filing, internal communications, and basic office maintenance, along with ensuring compliance with hospital policies and quality standards. The role offers exposure to healthcare administration within a regional group.

Qualifications

• Sijil Pelajaran Malaysia or higher.

Responsibilities

• Monitor meetings held by the Nursing services and other related services
• Collect all the details of nursing strategic plan, implementation and activities, issues, and others
• Maintain the filing system for easy access
• Check with PR & Marketing on internal events and report accordingly.
• Distribute the internal memo to Consultant, Deputy Chief Nursing Officer, and Unit Manager.
• Support the Chief Nursing Officer to prepare the Management Committee Report, Board of Director Report, KPJ Nursing Report and Hospital Monthly Report.
• Maintain office equipment in proper order and cleanliness
• Dispatching: Memo, forms etc. to relevant services
• Performs overall administration duties and any other job-related duties not specified in this job description when assigned by immediate supervisor.
• Takes personal responsibility for own professional development and keep up to date with professional change and growth by maintaining mandatory learning hours.
• Maintain the record of personal leave and training attended.
• Adheres to the hospital policies and procedure and hospital code of conduct.
• Maintain confidentiality of staff personal, patient’s personal and medical history.
• Maintains proper storage of office equipment / stationaries assigned in the unit.
• Maintains adequate supply of office stock
• Keeps accurate records of office equipment and stationaries
• Participates in 5S activities and comply with the specified requirements
• Practices Standard People Practice (SPP) at all times.
• Complies with any instruction or measure on occupational safety and health.
• Participates actively and encourages compliance to all policies and Procedures of ISO9001: 2008, ISO 14001, OHSAS 18001, ISO 14001:2004, Malaysian Hospital Accreditation Standards, Joint Commission International Accreditation Standards, PSG and NNA Job Requirement Sijil Pelajaran Malaysia and above.
• Job Requirement Sijil Pelajaran Malaysia and above.

Education

Sijil Pelajaran Malaysia

Job description

Job Responsibilities

1. Monitor meetings held by the Nursing services and other related services


2. Collect all the details of nursing strategic plan, implementation and activities, issues, and others


3. Maintain the filing system for easy access


4. Check with PR & Marketing on internal events and report accordingly.


5. Distribute the internal memo to Consultant, Deputy Chief Nursing Officer, and Unit Manager.


6. Support the Chief Nursing Officer to prepare the Management Committee Report, Board of Director Report, KPJ Nursing Report and Hospital Monthly Report.


7. Maintain office equipment in proper order and cleanliness


8. Dispatching: Memo, forms etc. to relevant services


9. Performs overall administration duties and any other job-related duties not specified in this job description when assigned by immediate supervisor.

HUMAN RESOURCE AND DEVELOPMENT

1. Takes personal responsibility for own professional development and keep up to date with professional change and growth by maintaining mandatory learning hours.


2. Maintain the record of personal leave and training attended.

POLICIES AND PROCEDURES

1. Adheres to the hospital policies and procedure and hospital code of conduct.


2. Maintain confidentiality of staff personal, patient’s personal and medical history.

FACILITIES AND EQUIPMENT

1. Maintains proper storage of office equipment / stationaries assigned in the unit.


2. Maintains adequate supply of office stock


3. Keeps accurate records of office equipment and stationaries

SAFETY AND QUALITY IMPROVEMENT ACTIVTIES

1. Participates in 5S activities and comply with the specified requirements


2. Practices Standard People Practice (SPP) at all times.


3. Complies with any instruction or measure on occupational safety and health.


4. Participates actively and encourages compliance to all policies and Procedures of ISO9001: 2008, ISO 14001, OHSAS 18001, ISO 14001:2004, Malaysian Hospital Accreditation Standards, Joint Commission International Accreditation Standards, PSG and NNA Job Requirement Sijil Pelajaran Malaysia and above.

Job Requirement Sijil Pelajaran Malaysia and above.

KPJ Healthcare Berhad is founded on the vision of being the preferred healthcare provider in the region. We are focused on delivering world-class quality healthcare services throughout our regional footprint across 5 countries, namely Malaysia, Indonesia, Thailand, Bangladesh, and Australia. We are in search of remarkable people to join us in exploring and discovering better healthcare solutions together. Whether you are a student, a graduate, or an experienced professional, discover the impact you could make with a career at KPJ.