EXECUTIVE, PROCUREMENT

KPJ Healthcare Berhad; Kuala Lumpur; On-site; MYR 48,000 - 72,000; Full time

Job summary

KPJ Healthcare Berhad in Malaysia seeks a Procurement Executive to manage end-to-end sourcing, negotiation, supplier evaluation, and PO administration within healthcare operations. You will collaborate with end-users, maintain supplier databases, monitor performance, and ensure compliance with company policies while delivering cost-saving opportunities and ethical procurement practices.

This role requires a Diploma in Business Administration, at least 2 years of procurement experience,

Qualifications

• Diploma in Business Administration or related field.
• Minimum 2 years of relevant procurement experience.
• Experience with ERP or e-procurement systems (e.g., ARIBA) is an added advantage.
• Strong negotiation and vendor management skills.
• Good analytical and problem-solving abilities.
• High level of integrity and professionalism.
• Effective communication and interpersonal skills.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Execute end-to-end procurement processes including sourcing, RFQ, evaluation, and PO issuance.
• Ensure procurement activities meet timeline and budget.
• Coordinate with end-users to fulfill purchasing requirements.
• Source, evaluate, and recommend suppliers per company policies.
• Maintain and update the approved supplier database.
• Monitor supplier performance on quality, delivery, and service.
• PO administration: prepare and issue accurate Purchase Orders (PO) in accordance with the approval matrix.
• Monitor PO status and follow up on deliveries.
• Resolve pricing, quantity, or specification discrepancies.
• Inventory & stock control: assist in stock-taking activities and monitor stock levels.
• Coordinate between purchasing and students for uniform measurement activities.

Skills

Negotiation

Vendor management

Analytical skills

Communication

Integrity

Time management

Education

Diploma in Business Administration

Tools

ARIBA

Job description

• Execute end-to-end procurement processes including sourcing, request for quotation (RFQ), evaluation, and purchase order issuance
• Ensure all procurement activities are completed within the required timeline and budget
• Coordinate with end-users to understand and fulfill purchasing requirements
• Source, evaluate, and recommend suppliers in accordance with company policies
• Maintain and update the approved supplier database
• Monitor supplier performance in terms of quality, delivery, and service

Cost Management & Negotiation

• Negotiate pricing, terms, and contractual agreements with suppliers
• Identify opportunities for cost savings and value improvement
• Conduct market analysis to benchmark pricing and supplier competitiveness

Compliance & Governance

• Ensure all procurement activities comply with internal policies, procedures, and regulatory requirements
• Uphold integrity by preventing unethical practices including fraud, bribery, and conflict of interest
• Maintain proper documentation and audit trails for all procurement transactions

Purchase Order Administration

• Prepare and issue accurate Purchase Orders (PO) in accordance with the approval matrix
• Monitor PO status and follow up on deliveries to ensure timely fulfillment
• Resolve discrepancies related to pricing, quantity, or specifications

Inventory & Stock Control

• Assistin stock-taking activities asrequired.
• Monitor stock levels daily, especially fast-moving items, and alert the Purchasing Executive

beforestockoutsoccur.

• Support the coordination between purchasing andstudents for uniform measurement activities.

Job Requirement:

Education

• Diploma in Business Administration, or a related field

Experience

• Minimum 2years of relevant experience in procurement or purchasing
• Experience with ERP or e-procurement systems (e.g., ARIBA) is an added advantage
• Strong negotiation and vendor management skills
• Good analytical and problem-solving abilities
• High level of integrity and professionalism
• Effective communication and interpersonal skills
• Ability to manage multiple tasks and meet deadlines

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Healthcare Services More than 10,000 employees

KPJ Healthcare Berhad is the leading provider of private healthcare services in Malaysia, with a history dating back to 1981 when it introduced the first private specialist hospital in Johor. The Group's core values of Safety, Courtesy, Integrity, Professionalism, and Continuous Improvement drive its integrated network of more than 29 specialist hospitals across Malaysia. Additionally, KPJ has expanded its presence internationally, with hospitals in Indonesia, Bangkok, and Bangladesh, as well as investments in retirement and age-care resorts in Australia and Malaysia.

KPJ's competitive advantage stems from its extensive reach and accessibility throughout the nation, offering a wide range of medical specialist services, some of which are pioneering in the country's healthcare industry. The company also excels in utilizing integrated technology to enhance patient care, including the adoption of Cloud Computing and continuous improvements to the KPJ Clinical Information System (KCIS). Furthermore, KPJ is exploring digitalized medical technology applications in areas such as E-Pharmacy, wearable technology, robotics, Artificial Intelligence (AI), and the Internet of Things (IoT).

With over three and a half decades of experience in hospital development and management, KPJ is built on strong fundamentals, positioning it well for the evolving healthcare industry. The company's health tourism segment has experienced significant growth through aggressive marketing strategies, expanding its footprint in various regions.

In addition to hospital-based care, KPJ has made strides in healthcare-related industries, particularly in KPJ Senior Living Care services and Healthcare Education, recognizing their potential for the future due to increasing consumer demand. KPJ hospitals have received recognition from accreditation bodies, ensuring the quality and safety of their services.

The company is committed to giving back to the community and has established a network of Klinik Wakaf An-Nur (KWAN) charity clinics and a Hospital Waqaf An-Nur (HWAN) to provide care to the underprivileged. With 18 KWAN clinics and five mobile clinics, KPJ's efforts have positively impacted over one million patients since 1998.

Overall, KPJ Healthcare Berhad's extensive network, commitment to innovation, and dedication to quality healthcare services and community outreach make it a prominent and trusted player in the private healthcare industry.

KPJ Healthcare Berhad is the leading provider of private healthcare services in Malaysia, with a history dating back to 1981 when it introduced the first private specialist hospital in Johor. The Group's core values of Safety, Courtesy, Integrity, Professionalism, and Continuous Improvement drive its integrated network of more than 29 specialist hospitals across Malaysia. Additionally, KPJ has expanded its presence internationally, with hospitals in Indonesia, Bangkok, and Bangladesh, as well as investments in retirement and age-care resorts in Australia and Malaysia.

KPJ's competitive advantage stems from its extensive reach and accessibility throughout the nation, offering a wide range of medical specialist services, some of which are pioneering in the country's healthcare industry. The company also excels in utilizing integrated technology to enhance patient care, including the adoption of Cloud Computing and continuous improvements to the KPJ Clinical Information System (KCIS). Furthermore, KPJ is exploring digitalized medical technology applications in areas such as E-Pharmacy, wearable technology, robotics, Artificial Intelligence (AI), and the Internet of Things (IoT).

With over three and a half decades of experience in hospital development and management, KPJ is built on strong fundamentals, positioning it well for the evolving healthcare industry. The company's health tourism segment has experienced significant growth through aggressive marketing strategies, expanding its footprint in various regions.

In addition to hospital-based care, KPJ has made strides in healthcare-related industries, particularly in KPJ Senior Living Care services and Healthcare Education, recognizing their potential for the future due to increasing consumer demand. KPJ hospitals have received recognition from accreditation bodies, ensuring the quality and safety of their services.

The company is committed to giving back to the community and has established a network of Klinik Wakaf An-Nur (KWAN) charity clinics and a Hospital Waqaf An-Nur (HWAN) to provide care to the underprivileged. With 18 KWAN clinics and five mobile clinics, KPJ's efforts have positively impacted over one million patients since 1998.

Overall, KPJ Healthcare Berhad's extensive network, commitment to innovation, and dedication to quality healthcare services and community outreach make it a prominent and trusted player in the private healthcare industry.

What can I earn as a Procurement Executive