Head of Procurement

Generali Malaysia; Kuala Lumpur; Vor Ort; MYR 180.000 - 360.000; Vollzeit

Zusammenfassung

Generali Malaysia is seeking a Senior Head of Administration & Procurement to lead day-to-day procurement operations in Kuala Lumpur. You will drive strategic sourcing, supplier management, governance and contract coordination, partnering with Finance, Legal and IT to ensure compliant, value-driven procurement across the group.

You will oversee sourcing from requirements through award, manage vendor performance, and coordinate regional/group initiatives while providing leadership to the

Aufgaben

• Lead complex sourcing exercises, RFQ/RFP and tender activities.
• Develop sourcing strategies and evaluate commercial proposals.
• Lead supplier negotiations and drive cost optimisation, savings and value for money.
• Support yearly sourcing planning and procurement pipeline management.
• Manage sourcing activities from business requirements through supplier recommendation and award.
• Ensure procurement activities comply with applicable Group and Local Procurement Guidelines, policies and approval requirements.
• Review sourcing documentation, bid evaluations, sole-source/bid-waiver justifications and procurement approval submissions.
• Maintain appropriate procurement documentation and audit trail.
• Monitor After-the-Fact transactions and support corrective actions.
• Support internal/external audit, Risk and Compliance reviews relating to Procurement.
• Oversee supplier onboarding, qualification and due diligence from the Procurement perspective.
• Coordinate Vendor Risk Framework requirements with the relevant governance functions.
• Monitor strategic and critical supplier performance.
• Support Supplier Watch List management and supplier remediation activities.
• Drive periodic supplier performance reviews.
• Coordinate contract preparation and commercial negotiations with Business Units and Legal.
• Ensure required procurement, business, legal and governance approvals are completed prior to contract execution.
• Support contract renewal, renegotiation and contract lifecycle activities.
• Maintain appropriate contract and procurement records.
• Act as a senior Procurement partner to Business Units and key stakeholders.
• Work closely with Finance, Legal, Risk, Compliance, Data Privacy, IT/Security and other control functions.
• Provide commercial and procurement advice for complex purchasing requirements.
• Support escalation and resolution of procurement-related issues.
• Support engagement with ARO/Asian Procurement Hub and Group Procurement.
• Coordinate transactions requiring Regional or Group involvement.
• Ensure Group engagement requirements and thresholds are appropriately followed.
• Support Group procurement initiatives and Group-appointed vendor arrangements.
• Oversee day-to-day Procurement activities and workload allocation.
• Provide guidance and coaching to Procurement team members.
• Review procurement work before matters requiring Head of Procurement approval are escalated.
• Monitor service levels, turnaround times and procurement effectiveness.
• Act as the senior escalation point for operational procurement matters.
• Monitor procurement savings and value creation.
• Maintain sourcing pipeline and procurement management reporting.
• Monitor key procurement KPIs and performance indicators.
• Support spend analytics and identification of sourcing opportunities.
• Prepare procurement updates for management as required.

Jobbeschreibung

To support the Head of Administration & Procurement in leading and managing the day-to-day Procurement function, with primary responsibility for strategic sourcing, procurement operations, vendor and supplier management, procurement governance, contract coordination, stakeholder management and procurement performance.

The role will act as the senior operational lead for Procurement, ensuring procurement activities are executed effectively, commercially and in compliance with Local, Regional and Group procurement requirements.

1. Strategic Sourcing & Commercial Management

• Lead complex sourcing exercises, RFQ/RFP and tender activities.
• Develop sourcing strategies and evaluate commercial proposals.
• Lead supplier negotiations and drive cost optimisation, savings and value for money.
• Support yearly sourcing planning and procurement pipeline management.
• Manage sourcing activities from business requirements through supplier recommendation and award.

2. Procurement Governance & Compliance

• Ensure procurement activities comply with applicable Group and Local Procurement Guidelines, policies and approval requirements.
• Review sourcing documentation, bid evaluations, sole-source/bid-waiver justifications and procurement approval submissions.
• Maintain appropriate procurement documentation and audit trail.
• Monitor After-the-Fact transactions and support corrective actions.
• Support internal/external audit, Risk and Compliance reviews relating to Procurement.
• Oversee supplier onboarding, qualification and due diligence from the Procurement perspective.
• Coordinate Vendor Risk Framework requirements with the relevant governance functions.
• Monitor strategic and critical supplier performance.
• Support Supplier Watch List management and supplier remediation activities.
• Drive periodic supplier performance reviews.

4. Contract & Procurement Lifecycle Management

• Coordinate contract preparation and commercial negotiations with Business Units and Legal.
• Ensure required procurement, business, legal and governance approvals are completed prior to contract execution.
• Support contract renewal, renegotiation and contract lifecycle activities.
• Maintain appropriate contract and procurement records.

5. Stakeholder Management

• Act as a senior Procurement partner to Business Units and key stakeholders.
• Work closely with Finance, Legal, Risk, Compliance, Data Privacy, IT/Security and other control functions.
• Provide commercial and procurement advice for complex purchasing requirements.
• Support escalation and resolution of procurement-related issues.

6. Regional & Group Procurement Coordination

• Support engagement with ARO/Asian Procurement Hub and Group Procurement.
• Coordinate transactions requiring Regional or Group involvement.
• Ensure Group engagement requirements and thresholds are appropriately followed.
• Support Group procurement initiatives and Group-appointed vendor arrangements.

7. Procurement Operations & Team Leadership

• Oversee day-to-day Procurement activities and workload allocation.
• Provide guidance and coaching to Procurement team members.
• Review procurement work before matters requiring Head of Procurement approval are escalated.
• Monitor service levels, turnaround times and procurement effectiveness.
• Act as the senior escalation point for operational procurement matters.

8. Procurement Performance & Reporting

• Monitor procurement savings and value creation.
• Maintain sourcing pipeline and procurement management reporting.
• Monitor key procurement KPIs and performance indicators.
• Support spend analytics and identification of sourcing opportunities.
• Prepare procurement updates for management as required.