Executive - Procurement (Strategic Sourcing)

Hartalega; Sepang; On-site; MYR 60,000 - 90,000; Full time

Job summary

Hartalega in Malaysia is seeking a Sourcing Executive to support strategic procurement activities across assigned categories. You will conduct market research, profile suppliers, and assist in supplier engagements under guidance from the Strategic Sourcing Team Lead.

This role bridges stakeholders and suppliers to meet business needs while ensuring policy compliance. You will participate in negotiations, support contract documentation, and help track supplier performance, contributing to cost

Qualifications

• Bachelor’s degree in Procurement and Supply Chain Management, Business Administration or related field.
• Familiarity with RFQ/RFP end-to-end processes.
• Ability to analyze spend data and market trends to identify opportunities.

Responsibilities

• Support end-to-end RFQ/RFP processes for assigned categories.
• Assist in developing and executing sourcing strategies aligned with company objectives.
• Conduct basic market research and supplier profiling to assess capability and competitiveness.
• Support spend analysis to identify cost-saving opportunities and consolidation.
• Collaborate with internal stakeholders to ensure sourcing activities meet operational needs.
• Assist in drafting and reviewing contract documentation with guidance from Legal/Finance.
• Maintain contract records, track renewals, and ensure compliance.
• Monitor supplier performance and escalate critical issues to management.

Skills

Market research

Spend analysis

Supplier management

Negotiation

Stakeholder collaboration

Procurement compliance

Education

Bachelor’s degree in Procurement and Supply Chain Management

Related field (e.g., Business Administration)

Job description

OVERVIEW

• The Sourcing Executive is responsible for supporting the development and execution of sourcing initiatives, supplier selection, and vendor management for assigned categories.
• This role focuses on conducting market research and analysing spend data, managing supplier engagements, and supporting contract negotiations under the guidance of the Strategic Sourcing Team Lead and/or Procurement Manager / Assistant Manager
• This role ensures procurement activities meet business needs while maintaining compliance with policies and procedures. Acting as a bridge between stakeholders and suppliers.

Strategic Sourcing

• Prepare and perform RFQ/RFP end to end.
• Assist in the development and execution of sourcing strategies aligned with company objectives.
• Conduct basic market research and supplier profiling to assess capability and competitiveness.
• Support spends analysis to identify opportunities for consolidation and cost savings.
• Monitor market trends, commodity prices, and risks, and prepare summaries for decision-making.
• Collaborate with internal stakeholders to ensure sourcing activities meet operational needs.

Contract Management

• Support day-to-day negotiations for pricing, payment terms, and delivery timelines under manager guidance.
• Assist in drafting and reviewing contract documentation with input from Legal, Finance, and stakeholders.
• Maintain contract records, track renewal dates, and follow up on compliance requirements.
• Escalate unresolved supplier issues or risks to the Senior Executive/Manager.

Stakeholder Engagement

• Work closely with end-users teams to align on procurement requirements.
• Collect inputs from end-users to support supplier evaluation and selection processes.
• Facilitate communication between stakeholders and suppliers to ensure smooth operations.
• Provide guidance to users on basic procurement procedures and compliance requirements.

Supplier Relationship Management (SRM)

• Assist in tracking supplier performance through KPIs and scorecards.
• Support supplier performance review meetings and follow up on agreed action items.
• Report routine supplier issues and elevate critical matters to the Manager.

General

• Maintain accurate procurement and costing records to support reporting and audits.
• Prepare routine reports on cost savings, compliance, and supplier performance.
• Assist in updating and revising SOPs/WIs for the Procurement Department as required.
• Ensure all procurement activities comply with company policies, regulatory requirements, and governance standards.
• Participate in innovation and continuous improvement initiatives to enhance sourcing effectiveness and value creation.
• Perform other duties or tasks as assigned by superiors from time to time.

REQUIREMENTS

• Bachelor’s degree in Procurement and Supply Chain Management, Business Administration, or a related field.