Executive - People & Culture

Taylors Education Group; Malaysia; On-site; MYR 40,000 - 66,000; Full time

Job summary

Garden International School is seeking an Executive, People & Culture to support recruitment, onboarding, leave and attendance management, and expatriate pass processes for both academic and non-academic staff. The role emphasizes stakeholder relations with staff, government bodies, and other units.

The successful candidate will oversee HR activities, maintain staff listings, and ensure compliance with Malaysia's employment regulations to enable smooth school operations.

Qualifications

• Degree in Human Resources Management, Business Administration or related field.
• Minimum 3 years related HR/administration experience.
• Knowledge of Malaysia Employment Act and related regulations.

Responsibilities

• Plan, manage and support hiring, onboarding and offboarding processes for academic and non-academic staff.
• Handle application, renewal and cancellation of employment and dependent passes; manage permits to study for expatriate staff’s children.
• Oversee end-to-end leave and attendance management.
• Maintain staff listings and staff photo portal; ensure data accuracy and timeliness.
• Liaise with Immigration Department and Ministry of Education for employment passes.

Skills

HR knowledge

Communication

Interpersonal skills

Confidentiality

Education

Bachelor's degree in HRM/Business

Tools

MS Office

Job description

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JOB PURPOSE

The Executive, People & Culture carries out various HR duties relating to recruitment and leavers process, employment and dependent pass, leave and attendance management and other HR activities that are required for the effective operations of the People & Culture Department in Garden International School. He/she should develop position relationships and foster strong customer orientation with the staff community, stakeholders, governmental bodies, and other business units.

KEY RESULTS AREAS/ RESPONSIBILITIES

• Plan, manage and support hiring, onboarding and offboarding processes for both academic and non-academic staff.
• Plan, manage and administer the application, renewal and cancellation of employment and dependent pass of staff and permit to study for expatriate staff’s children.
• Manage the end-to-end management of leave and attendance.
• Manage and upkeep various staff listing and staff photo portal.

JOB TASKS

• Plan and coordinate end-to-end recruitment activities across school for academic and nonacademic, from advertisement, arranging interviews, background checks, job offers and onboarding of new hires.
• Ensure all new hires meet all the required compliance checks (criminal checks, pre-employment health screening and employment reference checks) and provide complete documentation as required.
• Liaise with the Immigration Department and the Ministry of Education for the purpose of employment and dependent pass including application, renewal and cancellation.
• Liaise with the Immigration Department for the purposes of permit to study for expatriate staff’s children who are studying in GIS.
• Plan and coordinate the end-to-end exit process for leavers.
• Manage and upkeep various staff listings to ensure these are updated promptly and accurately.
• Handles queries from staff with regards to their employment matters.
• Assist in data entry and data management in various portals and systems.
• Assist in the compilation and submission of relevant HR reports.
• Any other relevant duties as assigned from time to time.

JOB SPECIFICATIONS

MINIMUM ACADEMIC/PROFESSIONAL QUALIFICATION

Degree in Human Resources Management, Business Administration or related

RELATED EXPERIENCE

Minimum 3 years related human resources / administration experience.

POSITION DESCRIPTION

Job Title:
Position Holder

Reporting to:
Manager – People & Culture

No. of direct reports:
0

COMPETENCIES (KNOWLEDGE, SKILLS & ABILITIES)

• Knowledge and exposure to the principles and practices of Human Resources management
• Knowledge of Malaysia Employment Act and its related regulations
• Knowledge of Malaysia Employment and Dependent Pass processes
• Ability to use Microsoft Office Applications
• Ability to communicate well with all levels of staff. A proficient command of the English Language is crucial.
• Good data management skills

COMPETENCIES (BEHAVIOURAL)

• Ability to maintain confidentiality of information.
• People-oriented, sensitive to and respect others
• A team player

The Management reserves the rights to amend or include additional details towards your job description at any point of time in any form of communication.