Executive PA & Office Operations Partner

RED Engineering Design; Kuala Lumpur; On-site; MYR 56,000 - 100,000; Full time

Job summary

RED, based in Malaysia, seeks an Office and Management Team PA to support the local management team and ensure smooth project office operations. The role covers travel arrangements, diary management, expenses, timesheets, and handling office facilities.

Responsibilities include organizing meetings, coordinating events with clients, onboarding new staff, and maintaining documentation and communications. This role demands proactive organisation and strong liaison skills in a fast-paced environment.

Qualifications

• Experience supporting management teams or executives.
• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills.

Responsibilities

• Arrange domestic and international travel with itineraries and documentation.
• Manage local management team diary and meeting schedules.
• Assist with expenses, timesheets, and work schedules.
• Oversee office supplies, facilities, and equipment management.
• Be first point of contact for staff queries and office issues.
• Coordinate events and client meetings; welcome visitors.
• Organise paperwork, emails, and document scanning; briefing papers for meetings.
• Support onboarding logistics for new staff (IT setup, passes, stationery).
• Lead and assist in organizing company events and internal activities.

Skills

Travel coordination

Diary management

Office operations

Client liaison

Event management

Onboarding logistics

Job description

RED, based in Malaysia, seeks an Office and Management Team PA to support the local management team and ensure smooth project office operations. The role covers travel arrangements, diary management, expenses, timesheets, and handling office facilities.

Responsibilities include organizing meetings, coordinating events with clients, onboarding new staff, and maintaining documentation and communications. This role demands proactive organisation and strong liaison skills in a fast-paced environment.