Executive, Operations

DHL Global Forwarding (Malaysia) Sdn. Bhd.; Sepang; On-site; MYR 42,000 - 66,000; Full time

Job summary

DHL Group is seeking an Executive, Operations to support daily Air Freight operations in Sepang. The role involves coordinating with airlines, terminal operators, vendors and internal stakeholders to ensure safety, compliance and timely shipment handling.

Requirements include a Diploma or Bachelor's in Logistics or related field and 1–3 years of Air Freight experience. Strong communication and MS Office skills are essential.

Qualifications

• Diploma or Bachelor's degree in Logistics, Supply Chain Management, Transportation, Business Administration, or a related field.
• 1–3 years of Air Freight experience within logistics, freight forwarding, transportation or supply chain.
• Knowledge of air freight operations, cargo handling and warehouse processes is an advantage.

Responsibilities

• Coordinate with airline terminal staff, carriers, suppliers, vendors and internal stakeholders to ensure operational excellence.
• Communicate with internal and external customers to resolve operational matters urgently.
• Ensure inbound, outbound and transfer shipments are handled according to customer requirements.
• Prepare and maintain operational reports and documentation.
• Provide guidance and support to team members and monitor performance against KPIs.

Skills

Air Freight experience

Communication

Stakeholder management

Problem solving

MS Office

Education

Diploma in Logistics

Bachelor's in Logistics/SCM

Tools

Microsoft Office

Job description

We are seeking a proactive and detail-oriented Executive, Operations to support daily Air Freight operations and ensure smooth cargo handling activities. This role is responsible for coordinating with airlines, terminal operators, vendors, and internal stakeholders to ensure operational excellence, compliance with safety standards, achievement of service KPIs, and accurate shipment handling.

Key Responsibilities

Operations & Customer Service

• Maintain close coordination with airline terminal staff, carriers, suppliers, vendors, and internal stakeholders.
• Handle daily communication with internal and external customers to ensure timely resolution of operational matters.
• Ensure the smooth and efficient handling of inbound, outbound, and transfer shipments in accordance with customer requirements.
• Prepare and maintain operational reports and documentation.
• Perform any other operational duties assigned by the Operations Manager or Supervisor.

Shipment & Warehouse Management

• Oversee the receiving, transfer, recovery, and release of inbound shipments from ground handling agents and warehouses.
• Ensure accurate cargo inspection, quantity verification, and documentation prior to cargo acceptance.
• Monitor warehouse handling activities to ensure safe, efficient, and compliant operations.
• Manage warehouse inventory accuracy and control.
• Ensure warehouse equipment is properly maintained and operational.

Performance & Compliance

• Monitor operational performance and ensure departmental KPIs are achieved.
• Ensure strict compliance with operational SOPs, safety regulations, and quality standards.
• Support continuous process improvement initiatives and implementation of best practices.
• Ensure compliance with ISO standards and company policies.
• Identify operational discrepancies, incidents, or non-conformances and initiate immediate corrective actions.
• Provide feedback and recommendations to management on corrective and preventive measures.

Team Support & Development

• Provide guidance, training, and operational support to team members to enhance knowledge and skills.
• Assist in monitoring staff, suppliers and vendor performance.
• Support performance measurement in line with departmental KPIs.
• Promote productivity improvements and effective manpower utilization, including overtime control.

Job Requirements

• Diploma or Bachelor's Degree in Logistics, Supply Chain Management, Transportation, Business Administration, or a related field.
• Minimum 1-3 years of Air Freight experience within the logistics, freight forwarding, transportation or supply chain industry.
• Knowledge of air freight operations, cargo handling processes and warehouse operations is an added advantage.
• Good communication and stakeholder management skills.
• Strong problem-solving and analytical skills.
• Proficient in Microsoft Office applications.
• Able to work in a fast-paced and operational environment.
• Willing to work shifts, weekends, or public holidays when required.

• This position is located at Sepang, Selangor.

Why Join Us

• Be part of the world's leading logistics company.
• Work with a diverse portfolio of customers across various industries.
• Attractive remuneration and performance-based incentives.
• Opportunities for career growth and professional development.
• Collaborative and inclusive work environment.

We are committed to equal opportunity and reject any forms of discrimination. The basis for employee selection at DHL Group is qualification, performance, skills and experience.

We apologize if you are not contacted. Only shortlisted candidates will be contacted to proceed with pre-screening.

Thank you for choosing DHL Global Forwarding as your Employer of Choice.