Executive Office & Travel Operations Lead

John Crane; Sepang; On-site; MYR 60,000 - 90,000; Full time

Job summary

John Crane in Sepang, Malaysia, is seeking an experienced Office Administrator to lead and coordinate daily office operations, manage facilities, and support executives. You will handle travel, events, procurement, and governance-aligned record-keeping to keep business activities efficient and compliant.

The role requires a Bachelor’s degree in business administration with 5+ years in office administration, strong organizational skills, and proficiency in Microsoft Office.

Qualifications

• Bachelor’s degree in business administration, Management, or related field (as stated).
• Minimum 5 years of experience in office administration, executive support, or office management.
• Strong organizational, planning, and multitasking skills.
• Experience in travel management, event coordination, and vendor management.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.

Responsibilities

• Lead and coordinate office administration activities to support business operations.
• Manage day-to-day office administration and ensure smooth office operations.
• Maintain office facilities, equipment, and administrative systems.
• Coordinate office maintenance, service providers, and facility-related requirements.
• Manage office supplies, company assets, and administrative procurement activities.
• Develop and implement efficient administrative processes and best practices.
• Provide administrative support to the management team and business leaders.
• Coordinate calendars, meetings, appointments, and business correspondence.
• Prepare reports, presentations, meeting materials, and meeting minutes.
• Support management in executing business priorities and organizational initiatives.
• Manage domestic and international travel requests for employees and management.
• Coordinate flight bookings, hotel accommodations, transportation, visa applications, etc.
• Ensure travel arrangements comply with company policies and approved budgets.
• Manage event logistics, venue bookings, catering, accommodations, transportation, and event materials.
• Coordinate agendas, invitations, participant communications, and meeting documentation.
• Support regional leadership visits, customer engagement activities, and corporate events.
• Manage relationships with office service providers, suppliers, and contractors.
• Obtain quotations, process purchase requests, and monitor service performance.
• Support contract administration and vendor documentation management.
• Ensure timely processing of invoices and administrative record.
• Maintain accurate records, filing systems, and confidential company documents.
• Ensure compliance with company policies, procedures, and local regulatory requirements.
• Support internal and external audits through effective document management.
• Monitor administrative activities to ensure adherence to governance standards.
• Provide ad hoc administrative and operational support as required by management and business stakeholders.

Skills

Office administration

Executive support

Travel management

Event coordination

Vendor management

Education

Bachelor's degree in business administration

Tools

Microsoft Office

Job description

John Crane in Sepang, Malaysia, is seeking an experienced Office Administrator to lead and coordinate daily office operations, manage facilities, and support executives. You will handle travel, events, procurement, and governance-aligned record-keeping to keep business activities efficient and compliant.

The role requires a Bachelor’s degree in business administration with 5+ years in office administration, strong organizational skills, and proficiency in Microsoft Office.