Executive Liaison & Projects Lead to CEO

Poladrone Solutions; Cyberjaya; On-site; MYR 89,000 - 145,000; Full time

Job summary

Poladrone Solutions seeks an experienced executive assistant to support the CEO, coordinating tasks, meetings, and key documents. You will attend meetings, take confidential notes, and briefly report back to the CEO while maintaining discretion and confidentiality.

The role requires 2–5 years of relevant experience, a secretarial degree or equivalent, and the ability to multitask across diverse tasks with accuracy and initiative. It offers a dynamic, leadership-driven environment.

Qualifications

• 2–5 years of relevant executive or secretarial experience.
• Bachelor Diploma in Secretarial field or equivalent is an advantage.
• Prefers executive secretarial or personal assistant background.
• Ability to multi-task and adapt quickly across diverse tasks.
• Discretion, confidentiality and language accuracy are essential.
• Independent worker with team orientation and flexibility.

Responsibilities

• Coordinate tasks and projects with CEO and stakeholders, including KPI reporting and document preparation.
• Meet with parties on behalf of the CEO and summarize messages for reporting.
• Attend meetings with the CEO and take confidential notes or minutes.
• Provide leadership to build relationships and manage special projects for the CEO.
• Prioritize conflicting needs and drive projects to completion under deadlines.
• Take notes and distribute meeting minutes, agendas and materials.

Skills

Multitasking

Discretion

Attention to detail

Confidentiality

Independence

Team orientation

Resourcefulness

Education

Bachelor/Diploma in Secretarial Field

Job description

Poladrone Solutions seeks an experienced executive assistant to support the CEO, coordinating tasks, meetings, and key documents. You will attend meetings, take confidential notes, and briefly report back to the CEO while maintaining discretion and confidentiality.

The role requires 2–5 years of relevant experience, a secretarial degree or equivalent, and the ability to multitask across diverse tasks with accuracy and initiative. It offers a dynamic, leadership-driven environment.