Executive, Human Resource & Administration

Perodua Sales Sdn Bhd; Rawang; On-site; MYR 45,000 - 78,000; Full time

Job summary

Perodua Sales Sdn Bhd in Malaysia is seeking a proactive Executive, Human Resource & Administration to manage daily HR operations and office administration, supporting the full employee lifecycle from recruitment to engagement while ensuring ISO compliance.

You will handle end-to-end recruitment, onboarding, payroll support, attendance, leave, and maintain HR records with emphasis on data accuracy and confidentiality.

Qualifications

• Bachelor’s degree in HRM, Business Administration, Management or equivalent.
• 1–3 years of working experience in HR and/or Administration.
• Good understanding of recruitment processes, HR administration and Employment Acts.
• Familiarity with payroll processing, attendance monitoring and leave management.
• Exposure to ISO documentation control or Quality Management Systems (QMS).
• Proficient in Microsoft Office applications for data analysis, reporting and presentations.
• Strong communication, interpersonal skills and practical problem-solving abilities.

Responsibilities

• Recruitment & onboarding: end-to-end activities including drafting, postings, sourcing, screening and interview scheduling.
• HR operations, payroll & compliance: maintain employee records, assist with payroll, attendance and leave, ensure compliance with laws.
• Employee relations & engagement: act as point of contact for inquiries and support engagement activities.
• Training & development: coordinate training initiatives and track effectiveness.
• Office administration & facilities: manage daily office ops, supplies, assets and vendor coordination.

Skills

Communication skills

Interpersonal skills

Problem-solving

Microsoft Excel

PowerPoint

Education

Bachelor’s Degree in HR Management / Business Administration / Management

Tools

Microsoft Excel

PowerPoint

Job description

Executive, Human Resource & Administration

We are seeking a proactive and detail-oriented Executive, Human Resource & Administration to manage our day-to-day HR operations and office management. Reporting directly to management, you will play a key role across the entire employee lifecycle from talent acquisition and employee engagement to office administration and ISO compliance. This is an excellent opportunity for an HR professional looking to gain broad exposure in a structured, quality-driven environment.

Job Responsibilities

1. Recruitment & Onboarding

Manage end-to-end recruitment activities including drafting, posting job advertisements, candidate sourcing, screening and interview scheduling with hiring departments.

Facilitate candidate selection, job offer preparation, execution of complete onboarding and orientation processes for new hires.

Prepare recruitment trackers, manpower updates and talent acquisition reports.

2. HR Operations, Payroll & Compliance

Maintain and update employee records, personal files and HR databases while ensuring strict data accuracy and confidentiality.

Assist with payroll-related matters, attendance monitoring and leave administration.

Support the implementation and regular updating of ISO documentation, quality control standards and audit procedures across all HR and administrative functions.

Ensure all HR and administrative practices strictly comply with internal company policies, the Malaysia Employment Act, local council regulations and statutory requirements (EPF, SOCSO, EIS).

Perform any other ad-hoc duties and responsibilities assigned by Management from time to time.

3. Employee Relations & Engagement

Act as a point of contact for employee inquiries, providing advice and support on HR policies, procedures and employee relations matters.

Support employee engagement activities, staff welfare programs and company events to foster a positive workplace culture.

Assist in managing confirmation processes, performance tracking and employee retention plan.

4. Training & Development

Coordinate training initiatives, learning and development programs, staff upskilling activities in alignment with company goals.

Maintain training records, track training effectiveness and assist with relevant training grant/claim processes (e.g., HRD Corp, where applicable).

5. Office Administration & Facilities Management

Oversee daily office administration to ensure smooth and efficient business operations.

Manage office supplies, assets, equipment and facility maintenance.

Coordinate with external stakeholders, vendors, service providers and government agencies on administrative and office operational matters.

Job Requirements

Bachelor’s Degree in Human Resource Management, Business Administration, Management or equivalent.

1–3 years of working experience in HR and/or Administration is an added advantage.

Good understanding of recruitment processes, HR administration and Employment Acts.

Familiarity with payroll processing, attendance monitoring and leave management.

Exposure to ISO documentation control or Quality Management Systems (QMS) is an added advantage.

Proficient in Microsoft Office applications particularly for Microsoft Excel and PowerPoint for data analysis, reporting and presentations.

Strong communication skill, interpersonal skills and practical problem-solving abilities.

Ability to work independently, manage multiple priorities and thrive in a fast-paced environment.

Fresh graduates are encouraged to apply.

Perusahaan Otomobil Kedua Sdn Bhd, PERODUA (054795V) has been Malaysia’s top-selling carmaker since 2006, shifting over 3.2 million vehicles since its inception in 1993.

A joint-venture between Malaysian and Japanese companies, Perodua quickly became renowned for making high-quality, fuel-efficient, practical, reliable and affordable cars.

Many models have been Malaysian favourites. These include the Kancil, Kelisa, Viva, Axia, Bezza, Alza, Ativa and of course the Myvi, which has been the nation’s best-selling car for nearly a decade with over a million produced.