Executive, Expediting (MSO)

Malaysia Marine & Heavy Engineering; Pasir Gudang; On-site; MYR 67,000 - 112,000; Full time

Job summary

Malaysia Marine & Heavy Engineering in Pasir Gudang, Johor, seeks an Expediting and Procurement Coordinator to track vendor progress and ensure on-time delivery of equipment, materials, and documentation in line with PO requirements and project schedules.

You will liaise with Procurement, Engineering, QA/QC, Logistics and Project Teams, maintain expediting plans, generate reports and dashboards, and escalate delays early to mitigate impacts on the project.

Qualifications

• Diploma or Bachelor's degree in Engineering/Management.
• Bachelor's degree candidates require 3 years of exp in Expediting/Procurement/Documentation control.
• Diploma candidates require 5 years of exp in Expediting/Procurement/Documentation control.

Responsibilities

• Ensure suppliers deliver equipment, materials, and documentation per PO, schedule, and quality standards.
• Regularly communicate with vendors and coordinate with internal teams for timely deliverables.
• Track vendor progress through reports, visits, and inspections.
• Identify delays or risks and escalate for corrective actions.
• Manage supplier bottlenecks such as engineering hold points and late approvals.
• Act as liaison between Procurement, Engineering, QA/QC, Logistics, and Project Teams.
• Maintain expediting plans, progress curves, and milestone charts.
• Prepare expediting reports and dashboards for management.
• Record keeping of supplier communications and recovery plans.
• Risk management to highlight delivery slippage early.
• MDR management coordinating with vendors for repairs.
• LD charges management and LD agreements.
• Additional orders compliance.

Skills

Expediting

Procurement

Documentation control

Vendor management

Progress tracking

Communication

Education

Bachelor's degree in Engineering/Management

Diploma in Engineering/Management

Tools

MS Excel

Dashboards

Job description

Type of Employment: Manpower Supply (MSO) - 12 months contract

Location: Pasir Gudang, Johor

Job Purposes

Responsible for tracking and coordinating vendor progress to ensure timely delivery of materials, equipment, and documentation in line with project schedules and Purchase Order (PO) requirements. The role involves close follow-up with vendors on Vendor Document Register List (VDRL), vendor progress, inspection activities, Material Deficiency Reports (MDR), payment, and final documentation. A core focus is placed on effective tracking, expediting, delivery monitoring, documentation control, and escalating delays risk to support smooth project execution.

Job Responsibilities

• Ensure suppliers deliver equipment, materials, and documentation in line with Purchase Order (PO) requirements, project schedules, and quality standards.
• Communicates regularly with vendors and coordinates with internal teams to ensure timely deliverables. Share accurate updates to management and supports collaboration across the project team.
• Track vendor manufacturing and documentation progress through regular reports, visits, and inspections.
• Identify delays or risks and elevate for corrective actions.
• Proactively manage supplier bottlenecks such as engineering hold points, delayed approvals, late material availability, or transport constraints.
• Act as a communication link between Procurement, Engineering, QA/QC, Logistics, and Project Teams to resolve technical or commercial issues affecting delivery.
• Maintain and update expediting plans, supplier progress curves, and milestone charts to reflect real progress versus plan.
• Prepare expediting reports, supplier visit notes, and dashboards for management and client reporting.
• Ensure proper record keeping of supplier communication, commitments, and recovery plans.
• Risk Management - Highlight potential delivery slippage early and work with stakeholders to mitigate impact on project schedule.
• Material Deficiency Report (MDR) Management – Coordinate with vendors and various stakeholders, track progress, and ensure timely completion of repairs.
• Late Delivery (LD) Charges Management-Identify late delivery orders, provide estimations on chargeable LD amount, engage supplier for LD agreement, justify supplier clarification on delay reason and propose final LD amount
• Additional orders - Ensure suppliers deliver equipment, materials, and documentation in line with additional orders requirements, project schedules, and quality standards.

Job Requirements

• Diploma or Bachelor’s degree in any Engineering and Management Field.
• Degree education - 3 years of experience in Expediting, Procurement, Documentation control, preferably in oil & gas, heavy engineering, or construction projects.
• Diploma education - 5 years of experience in Expediting, Procurement, Documentation control, preferably in oil & gas, heavy engineering, or construction projects.