Executive – Document Governance & Director Support

Masih Jaya Sdn Bhd; Lahad Datu; On-site; MYR 60,000 - 90,000; Full time

Job summary

Masih Jaya Sdn. Bhd. in Lahad Datu, Sabah, seeks an Executive – Document Governance & Director Support to ensure documents are complete, accurate and properly filed for Directors’ review and approval.

You will verify calculations, prices and references, organize supporting documents, maintain filing systems and support multiple departments in a fast-paced plantation environment.

Qualifications

• Degree in Business Administration, Office Management, Accounting or Finance (or related field).
• Diploma with relevant working experience may be considered.
• Two+ years in document control, administration, accounting, purchasing or related role preferred.
• Experience in plantation, construction, engineering or multi-location operations is an advantage.
• Familiar with quotations, invoices, purchase orders, delivery orders and supporting documents.
• Able to verify calculations, prices, quantities and financial figures accurately.
• Proficient in Word, Excel, email and digital filing systems.
• Good written and verbal communication in Bahasa Malaysia and English.

Responsibilities

• Review documents before submission to Directors.
• Verify dates, reference numbers, recipients, prices, quantities and calculations.
• Ensure all required supporting documents, signatures and prior approvals are included.
• Identify incomplete, inaccurate or inconsistent information.
• Return incomplete documents to the relevant department for correction.
• Organise documents for Directors' review, consideration or approval.
• Record and communicate Directors' decisions.
• Maintain proper physical and digital filing systems.
• Follow up with departments on pending documents.
• Provide general administrative and document-control support to the Directors.

Skills

Microsoft Word

Microsoft Excel

Digital filing systems

Bahasa Malaysia

English

Document control

Education

Bachelor's degree in Business Administration

Diploma with relevant experience considered

Job description

Executive – Document Governance & Director Support

This position serves as the final document-review checkpoint before documents are submitted to the Directors. The successful candidate will ensure that all documents are complete, accurate, properly organised, supported by the necessary records and approved by the relevant parties.

Key responsibilities

Review documents before submission to the Directors.

Verify dates, reference numbers, recipients, prices, quantities and calculations.

Ensure all required supporting documents, signatures and prior approvals are included.

Identify incomplete, inaccurate or inconsistent information.

Return incomplete documents to the relevant department for correction.

Organise documents for the Directors' review, consideration or approval.

Record and communicate decisions made by the Directors.

Maintain proper physical and digital filing systems.

Follow up with departments or estates on pending documents.

Provide general administrative and document-control support to the Directors.

About you

Degree in Business Administration, Office Management, Accounting, Finance or a related field.

Candidates with a Diploma and relevant working experience may also be considered.

At least two years of relevant experience in document control, administration, accounting, purchasing or a related role is preferred.

Experience in plantation, construction, engineering or multi-location operations will be an advantage.

Familiar with quotations, invoices, purchase orders, delivery orders and supporting documents.

Able to verify calculations, prices, quantities and financial figures accurately.

Proficient in Microsoft Word, Microsoft Excel, email and digital filing systems.

Good written and verbal communication skills in Bahasa Malaysia and English.

Able to manage multiple documents, meet deadlines and follow up promptly.

About us

Masih Jaya Sdn. Bhd. is based in Jalan Dam, Lahad Datu, Sabah.

Exposure to document governance and senior management processes.

Opportunity to work with multiple departments and plantation operations.

Professional working environment.

Masih Jaya Sdn Bhd is one of the established palm oil companies in Lahad Datu, Sabah. It was founded in 1985 and is headquartered in Lahad Datu, Sabah, Malaysia. The company also manages and owns a plantation area of more than 10,000 acres throughout Sabah.