Executive, Distribution & Logistics Administration

DKSH Group; Klang City; On-site; MYR 45,000 - 78,000; Full time

Job summary

DKSH Group in Klang, Malaysia is seeking an Executive, Distribution & Logistics Administration to support billing operations, process invoices, and maintain accurate records across finance and admin functions. You will coordinate with internal teams and customers to ensure timely invoicing, document management, and compliance with company policies.

You will also contribute to QMS activities and ISO/GDPMD compliance.

Qualifications

• Diploma or Degree in Business Administration / Finance/ Accounting/ Banking or equivalent.
• Minimum 3 to 5 years of relevant working experience.
• Working knowledge in basic accounting and administration related.
• Experienced user of IT applications such as SAP, Microsoft Excel and Lotus Notes.
• Knowledge of ISO 9001/GDPMD requirement.
• Applicants must be willing to work in Sg Jati, Klang.

Responsibilities

• Processed billing and invoices, ensured timely processing and accurate record-keeping.
• Coordinated with internal departments and customers on billing matters.
• Support continuous improvement initiatives within the Quality Management System (QMS) and ISO standards.
• Generate and reconcile vendor statements and monthly billing for clients.
• Collaborate with Warehouse Operations to obtain data for monthly W&D accrual reporting and SAP reports.
• Assist in purchasing of packaging materials and office supplies to ensure uninterrupted operations.

Skills

Billing operations experience

Purchasing knowledge

Quality/ISO knowledge

Coordination & communication

Education

Diploma/Degree in Business Administration or Finance/Accounting

Tools

SAP

Microsoft Excel

Lotus Notes

Job description

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Title: Executive, Distribution & Logistics Administration

Location: Klang, MY, MY

Global Business Unit: CG

Job Function: Supply Chain Management

Requisition Number: 242718

Description:

About The Role

• Responsible to support billing operations, processing invoices, maintaining accurate financial and administrative records, coordinating with internal departments and customers on billing matters, and providing general administrative support to ensure smooth daily business operations.
• The role ensures timely invoicing, document management, and compliance with company policies and procedures while supporting operational efficiency and customer satisfaction.
• This position also needs to support continuous improvement initiatives within the Quality Management System (QMS) and ensure compliance with ISO standards and regulatory requirements.

What You Will Deliver

• Processed Payment Requests (PR) for utilities, telco services, and services requiring Advance or Urgent Payments, ensuring timely approval, payment execution, and continuity of business operations.
• Executed Goods Receipt (GR/ MIGO) transactions for various vendor invoices, ensuring accurately matching goods/ services received against purchase orders.
• Performed monthly reconciliation of vendor Statements of Account (SOA) to verify outstanding balances, identify discrepancies, and timely payment processing.
• Prepare and process client invoices related to Value-Added Services (VAS) co-packing/ labelling billing, scanned and archived invoices and ensured timely submission of supporting documents to client.
• Coordinated with Warehouse Operations to obtain data for monthly Warehouse & Distribution (W&D) accrual reporting, generated SAP reports, prepared and issued monthly billing to 3PL client, ensuring accurate invoicing and timely submission to support revenue recognition.
• Coordinated with requestors to procure packaging materials, stationery and pre-printed forms, ensuring timely purchasing, accurate order processing, and uninterrupted operational support.
• Supported in Quality Management System (QMS) activities to ensure compliance with quality standards.
• Ensure compliance with company policies, contracts, and regulatory requirements.
• Assist superior in implementing continuous improvement activities on administration and support services delivered to operations.

What You Bring

• Diploma or Degree in Business Administration / Finance/ Accounting/ Banking or equivalent
• Minimum 3 to 5 years of relevant working experience
• Working knowledge in basic accounting and administration related.
• Experienced user of IT applications such as Microsoft excels, Lotus Notes and SAP.
• Knowledge of basic purchasing material and services.
• Knowledge of ISO 9001/GDPMD requirement.
• Applicants must be willing to work in Sg Jati, Klang.

Why Join DKSH

At DKSH, we are driven by a purpose that goes beyong the ordinary: enriching people's lives. Through the products and services we provide, DKSH positively impacts millions of lives everyday. Join our team where entrepreneurship meets flexible work arrangements. Take the leap and start a journey where you can grow and make a difference!