Assistant Business Administration

DKSH Group; Petaling Jaya; On-site; MYR 33,000 - 50,000; Full time

Job summary

DKSH is seeking an Assistant, Business Administration in Petaling Jaya to support sales operations through accurate financial administration, merchant management, and regulatory compliance. This role contributes to business continuity and efficiency within DKSH's Sales function.

You will handle cash and non-cash transactions, track documents, resolve disputes with merchants, manage merchant terminals, and maintain landlord records, stationery, and general administrative duties.

Qualifications

• Diploma in Business Administration or equivalent qualification.
• ≥1 year of experience in sales operations or related field.
• Strong administrative writing skills and office procedures knowledge.
• Proficiency with Microsoft Office Suite, including Forms.
• Basic accounting knowledge for reconciliation and reporting.
• Analytical mindset with attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent interpersonal and communication skills.

Responsibilities

• Manage cash and non-cash transactions and raise CDA requests to support outlet adjustments and resolve interface error discrepancies.
• Track quarterly undertaking letters and maintain cash audit documentation to ensure compliance and financial accountability.
• Resolve voucher and merchant disputes promptly to maintain smooth operations.
• Process applications and terminations for merchant terminals and retrieve merchant statements.
• Maintain landlord records including rental, Gross Turnover (GTO), utilities, deposits, and billing information.
• Prepare and monitor stationery supplies inventory and ensure operational readiness.
• Administrative duties and coordination tasks as required.

Skills

Administrative writing

Time management

Communication

Analytical thinking

Education

Diploma in Business Administration

Management qualification

Tools

Microsoft Office Suite

Microsoft Forms

Job description

Title: Assistant Business Administration

Location: Petaling Jaya, MY, MY

Global Business Unit: CG

Job Function: Sales

Requisition Number: 241682

Description:

About The Role

The Assistant, Business Administration supports the effective running of sales operations through accurate financial administration, merchant management, and operational compliance. This role contributes directly to business continuity and operational efficiency within DKSH's Sales function.

What You Will Deliver

• Manage cash and non-cash transactions and raise CDA requests to support accurate outlet adjustments and resolve interface error discrepancies
• Track quarterly undertaking letters and maintain cash audit documentation to ensure compliance and financial accountability
• Manage and resolve voucher and merchant disputes in a timely and professional manner to maintain smooth business operations
• Process applications and terminations for merchant terminals and retrieve merchant statements from the relevant portal
• Maintain and update landlord records including rental, Gross Turnover (GTO), utilities, deposits, and billing information
• Prepare and monitor stationery supplies inventory to ensure operational readiness at all times
• Administrative duties and coordination tasks as required

What You Bring

• Diploma in Business Administration, Management, or a relevant discipline or equivalent professional qualification
• Minimum 1 year of experience in sales operations or a related field
• Strong administrative writing skills with a solid understanding of office administration procedures
• Proficiency in Microsoft Office Suite, including Microsoft Forms
• Basic accounting knowledge to support financial reconciliation and reporting activities
• Analytical mindset with a strong attention to detail and a commitment to accuracy
• Ability to manage multiple priorities effectively in a dynamic, fast-paced environment
• Excellent interpersonal and communication skills
• 6 months contract

Why Join DKSH

At DKSH, we help companies grow in Asia and enable people to perform at their best. You will be part of an organization that values accountability, collaboration, and long-term partnerships. We offer a dynamic environment where your contributions are visible and where you can build a meaningful career in Sales.