Executive Director Assistant: Calendar, Travel & Reports

Torto Food Industries (M) Sdn Bhd; Seberang Perai; On-site; MYR 50,000 - 84,000; Full time

Job summary

Torto Food Industries (M) Sdn Bhd is seeking a Personal Assistant to the Executive Director to provide high‑level support, manage the ED’s calendar, meetings, travel, and correspondence.

You will prepare reports and presentations, handle confidential information with discretion, coordinate with departments, follow up on inquiries, and help keep the ED informed of business developments and important matters. Bachelor’s degree and at least five years’ relevant experience are required.

Qualifications

• Bachelor's degree in Business Administration, Secretarial Studies, or related field.
• Minimum 5 years' experience as PA/EA or similar role.
• Strong ethical standards with confidential information.
• Excellent scheduling, travel booking, and document preparation skills.
• Excellent coordination and communication across departments and external stakeholders.

Responsibilities

• Manage the Executive Director's calendar, appointments, meetings, and travel arrangements
• Prepare reports, presentations, correspondence, and meeting minutes
• Handle confidential information with discretion
• Manage professional communications and follow up on inquiries
• Coordinate with departments to update the Executive Director on business developments and meeting outcomes
• Coordinate meetings, events, agendas, and materials
• Monitor meeting decisions and follow-up actions
• Monitor project progress and ensure deadlines are met
• Arrange domestic and international travel, accommodation, itineraries, and expense claims
• Assist the ED with ad-hoc business and administrative matters

Skills

Calendar management

Meeting coordination

Travel arrangement

Report preparation

Discretion handling

Interdepartmental coordination

Education

Bachelor's degree in Business Administration or Secretarial Studies

Job description

Torto Food Industries (M) Sdn Bhd is seeking a Personal Assistant to the Executive Director to provide high‑level support, manage the ED’s calendar, meetings, travel, and correspondence.

You will prepare reports and presentations, handle confidential information with discretion, coordinate with departments, follow up on inquiries, and help keep the ED informed of business developments and important matters. Bachelor’s degree and at least five years’ relevant experience are required.