Manager, Company Secretarial

IOI Properties Group; Putrajaya; On-site; MYR 180,000 - 260,000; Full time

Job summary

IOI Properties Group is seeking an experienced Corporate Secretarial professional to support and lead the department. You will manage a portfolio of companies, ensure compliance with statutory and governance requirements, and prepare board materials and minutes for timely actions.

You will advise the Board and senior management on governance matters, draft disclosures, and help implement governance frameworks in a fast-paced environment.

Qualifications

• ICSA qualification or equivalent professional qualification.
• Minimum 8 years of relevant corporate secretarial experience, preferably with exposure to public listed companies.
• Sound knowledge of the Companies Act 2016, Bursa Malaysia Main Market Listing Requirements, corporate governance principles and related regulatory requirements.
• Experience in organising and attending Board, Board Committee and shareholder meetings, including drafting minutes, resolutions and other corporate secretarial documents.
• Strong written and verbal communication skills in English and Bahasa Malaysia.
• Proven leadership experience with the ability to supervise, coach and develop team members.
• Good interpersonal and stakeholder management skills with the ability to engage effectively with directors, senior management and external advisers.
• Proactive, organised and able to work independently while managing multiple priorities in a fast-paced environment.
• A strong team player with the collaborative mindset to build effective working relationships across all levels of the organisation.

Responsibilities

• Support the Senior Manager and/or Head of Department in the management and operation of the Corporate Secretarial function and contribute to the development of a competent, collaborative and high-performing team.
• Lead, supervise, mentor and develop team members, including providing guidance, coaching and performance feedback.
• Manage a portfolio of listed and non-listed companies within the Group and ensure compliance with applicable statutory, regulatory and governance requirements.
• Organise and coordinate Board, Board Committee and shareholder meetings, including the preparation, review and distribution of meeting materials.
• Attend meetings and prepare accurate minutes, resolutions and other corporate secretarial records, ensuring timely follow-up on decisions and action items.
• Provide corporate secretarial, governance and regulatory advisory support to the Board, Board Committees and senior management.
• Prepare and review annual report disclosures, corporate governance statements, Bursa Malaysia announcements, circulars to shareholders and other corporate secretarial documents.
• Assist in the development and implementation of governance frameworks, policies and procedures, and ensure alignment with regulatory requirements and best practices.
• Support corporate exercises, due diligence assignments, special projects and the compilation of statutory and corporate information.
• Liaise with regulatory authorities, share registrars, auditors, legal advisers and other professional advisers, and ensure the proper maintenance of statutory records and corporate documents.

Skills

Leadership

Communication

Stakeholder management

Independent work

Education

ICSA qualification

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Support the Senior Manager and/or Head of Department in the management and operation of the Corporate Secretarial function and contribute to the development of a competent, collaborative and high-performing team.
• Lead, supervise, mentor and develop team members, including providing guidance, coaching and performance feedback.
• Manage a portfolio of listed and non-listed companies within the Group and ensure compliance with applicable statutory, regulatory and governance requirements.
• Organise and coordinate Board, Board Committee and shareholder meetings, including the preparation, review and distribution of meeting materials.
• Attend meetings and prepare accurate minutes, resolutions and other corporate secretarial records, ensuring timely follow-up on decisions and action items.
• Provide corporate secretarial, governance and regulatory advisory support to the Board, Board Committees and senior management.
• Prepare and review annual report disclosures, corporate governance statements, Bursa Malaysia announcements, circulars to shareholders and other corporate secretarial documents.
• Assist in the development and implementation of governance frameworks, policies and procedures, and ensure alignment with regulatory requirements and best practices.
• Support corporate exercises, due diligence assignments, special projects and the compilation of statutory and corporate information.
• Liaise with regulatory authorities, share registrars, auditors, legal advisers and other professional advisers, and ensure the proper maintenance of statutory records and corporate documents.

Job Requirements

• ICSA qualification or equivalent professional qualification.
• Minimum 8 years of relevant corporate secretarial experience, preferably with exposure to public listed companies.
• Sound knowledge of the Companies Act 2016, Bursa Malaysia Main Market Listing Requirements, corporate governance principles and related regulatory requirements.
• Experience in organising and attending Board, Board Committee and shareholder meetings, including drafting minutes, resolutions and other corporate secretarial documents.
• Strong written and verbal communication skills in English and Bahasa Malaysia.
• Proven leadership experience with the ability to supervise, coach and develop team members.
• Good interpersonal and stakeholder management skills with the ability to engage effectively with directors, senior management and external advisers.
• Proactive, organised and able to work independently while managing multiple priorities in a fast-paced environment.
• A strong team player with a collaborative mindset and the ability to build effective working relationships across all levels of the organisation.