Corporate Secretarial Executive

Job Search Asia; Port Klang; On-site; MYR 180,000 - 240,000; Full time

Benefits offered by this job

EPF

SOCSO

EIS

Competitive salary

Job summary

Jora Malaysia is seeking a seasoned Company Secretary to lead the Group’s secretarial, governance and compliance functions. You will advise the Board and Management on company law, regulatory requirements, and governance practices, ensuring full statutory compliance across Bursa Malaysia and related authorities.

You will manage AGMs/EGMs, maintain statutory records, and guide a competent secretarial team. The role demands high integrity, independence, and ability to prioritise multiple tasks

Qualifications

• Bachelor’s degree in corporate administration, law, business, finance, accounting, or a related field.
• Professional membership with MAICSA or an equivalent recognised professional body.
• Must possess a valid SSM Practising Certificate.
• Minimum 8–10 years of experience in corporate secretarial practice, preferably within listed companies or large corporate groups.
• Strong knowledge of the Companies Act 2016, Bursa Malaysia Listing Requirements, Malaysian Code on Corporate Governance, and other relevant regulations.
• Proven experience in managing Board and Committee matters, AGMs/EGMs, statutory filings, and corporate governance requirements.
• Able to advise Directors and Management on governance, compliance, and regulatory matters.
• Strong stakeholder management, interpersonal, and communication skills.
• Demonstrated leadership experience in managing, guiding, or mentoring a company secretarial team.
• Independent, proactive, organised, and able to manage multiple priorities within tight deadlines.
• High level of integrity, professionalism, and discretion when handling confidential and sensitive matters.

Responsibilities

• Lead and manage the company secretarial, corporate governance, and compliance functions for the Group and its subsidiaries.
• Advise the Board of Directors and Management on company law, corporate governance practices, regulatory requirements, and relevant regulatory changes.
• Ensure compliance with the Companies Act 2016, Bursa Malaysia Listing Requirements, and other applicable statutory obligations.
• Act as the Company Secretary and maintain valid licences and professional certifications.
• Organise and support Board, Committee, and Shareholder meetings, including AGMs and EGMs.
• Prepare and coordinate meeting notices, agendas, board papers, minutes, resolutions, and follow-up actions.
• Oversee statutory filings, registers, corporate records, and documentation with relevant regulatory authorities, including SSM and Bursa Malaysia.
• Manage corporate exercises such as company incorporation, restructuring, changes in shareholding, acquisitions, disposals, and other corporate transactions.
• Review and improve departmental processes, workflows, internal controls, and corporate governance standards.
• Lead, guide, and develop the Company Secretarial team to ensure accurate and timely delivery of all responsibilities.
• Build and maintain strong working relationships with Directors, Management, regulators, auditors, and external advisers.
• Handle ad-hoc corporate projects and assignments as required.

Skills

Governance & compliance

Stakeholder management

Leadership

Regulatory knowledge

Education

Bachelor’s degree in related field

MAICSA membership

SSM Practising Certificate

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Bachelor’s Degree in Corporate Administration, Law, Business, Finance, Accounting, or a related field.

Professional membership with MAICSA or an equivalent recognised professional body.

Must possess a valid SSM Practising Certificate.

Minimum 8–10 years of experience in corporate secretarial practice, preferably within listed companies or large corporate groups.

Strong knowledge of the Companies Act 2016, Bursa Malaysia Listing Requirements, Malaysian Code on Corporate Governance, and other relevant regulations.

Proven experience in managing Board and Committee matters, AGMs/EGMs, statutory filings, and corporate governance requirements.

Able to advise Directors and Management on governance, compliance, and regulatory matters.

Strong stakeholder management, interpersonal, and communication skills.

Demonstrated leadership experience in managing, guiding, or mentoring a company secretarial team.

Independent, proactive, organised, and able to manage multiple priorities within tight deadlines.

High level of integrity, professionalism, and discretion when handling confidential and sensitive matters.

Requirement

• Bachelor’s Degree in Corporate Administration, Law, Business, Finance, Accounting, or a related field.
• Professional membership with MAICSA or an equivalent recognised professional body.
• Must possess a valid SSM Practising Certificate.
• Minimum 8–10 years of experience in corporate secretarial practice, preferably within listed companies or large corporate groups.
• Strong knowledge of the Companies Act 2016, Bursa Malaysia Listing Requirements, Malaysian Code on Corporate Governance, and other relevant regulations.
• Proven experience in managing Board and Committee matters, AGMs/EGMs, statutory filings, and corporate governance requirements.
• Able to advise Directors and Management on governance, compliance, and regulatory matters.
• Strong stakeholder management, interpersonal, and communication skills.
• Demonstrated leadership experience in managing, guiding, or mentoring a company secretarial team.
• Independent, proactive, organised, and able to manage multiple priorities within tight deadlines.
• High level of integrity, professionalism, and discretion when handling confidential and sensitive matters.

Responsibility

• Lead and manage the company secretarial, corporate governance, and compliance functions for the Group and its subsidiaries.
• Advise the Board of Directors and Management on company law, corporate governance practices, regulatory requirements, and relevant regulatory changes.
• Ensure compliance with the Companies Act 2016, Bursa Malaysia Listing Requirements, and other applicable statutory obligations.
• Act as the Company Secretary and maintain valid licences and professional certifications.
• Organise and support Board, Committee, and Shareholder meetings, including AGMs and EGMs.
• Prepare and coordinate meeting notices, agendas, board papers, minutes, resolutions, and follow-up actions.
• Oversee statutory filings, registers, corporate records, and documentation with relevant regulatory authorities, including SSM and Bursa Malaysia.
• Manage corporate exercises such as company incorporation, restructuring, changes in shareholding, acquisitions, disposals, and other corporate transactions.
• Review and improve departmental processes, workflows, internal controls, and corporate governance standards.
• Lead, guide, and develop the Company Secretarial team to ensure accurate and timely delivery of all responsibilities.
• Build and maintain strong working relationships with Directors, Management, regulators, auditors, and external advisers.
• Handle ad-hoc corporate projects and assignments as required.

Benefits

• EPF
• SOCSO
• EIS
• Competitive Salary Package
• Medical Benefits
• Career Growth and Development Opportunities