Executive, Billing and Documentation

TLP Terminal; Pasir Gudang; On-site; MYR 45,000 - 78,000; Full time

Job summary

TLP Terminal is seeking a Marine Operations Administrator to produce statistics, monitor throughput, and support the Marine Department with reporting and invoicing functions.

The role requires a Diploma/degree in Admin, Business, or Accounting and familiarity with port operations. You will collaborate with Technical, SHE, Security, and HR to optimize departmental performance and processes.

Qualifications

• Diploma or degree in Admin, Business Management, or Accounting.
• Knowledge of port management and bulk/breakbulk operations.
• Good supervisory, communication, and coordination skills.
• Experience in port or terminal operations preferred.

Responsibilities

• Produce statistics and data reports on Marine Department performance.
• Monitor Marine Operations admin area throughput and vessel numbers.
• Prepare weekly operation meeting and revenue reports.
• Verify Marine vessel invoices per port tariff for HOD approval.
• Prepare revenue reports and assist with staff claims and attendance.
• Verify proforma invoices prepared by Assistant Executives.
• Assist Marine Superintendent in HR planning, MEMOs, business strategies, and plans.
• Collaborate with Technical, SHE, Security, and HR to ensure efficiency.
• Update job descriptions and organization charts; handle office matters.

Skills

Data analysis

Report preparation

Port operations

Financial management

HR management

Business planning

Coordination

Administrative procedures

Regulatory compliance

Communication

Education

Diploma/ Degree in Admin, Business & Accounting

Tools

Excel

BI tools

Accounting software

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Previous experience in analyzing data and preparing reports, preferably related to port operations, performance metrics, and KPIs.
• Experience working in or closely with port operations, gaining familiarity with throughput metrics, vessel movements, and departmental performance indicators.
• Experience in financial management practices, including invoice verification, revenue reporting, and compliance with port tariff regulations.
• Experience in human resource management tasks such as attendance tracking, staff claim compilation, and supporting HR planning processes.
• Previous involvement in business planning activities, strategy formulation, and implementation, preferably within the maritime or port industry.
• Experience collaborating with various departments, particularly Technical, SHE, Security, and HR, to ensure efficient operations and effective interdepartmental coordination.
• Demonstrated proficiency in administrative procedures, including memo issuance, job description updates, organization chart maintenance, and general office management tasks.
• Previous experience working with port tariff structures, regulatory requirements, and compliance standards governing invoicing procedures and financial transactions within the port industry.
• Strong communication and collaboration skills, gained through previous roles involving interaction with internal and external stakeholders, departmental teams, and interdepartmental coordination.
• Experience in problem-solving and decision-making, demonstrated through the ability to analyze complex issues, identify solutions, and make informed decisions to optimize departmental performance.
• Proficiency in using relevant software applications and tools for data analysis, reporting, financial management, and administrative tasks, acquired through previous work experience.

Requirements

• Minimum Diploma or Degree in Admin Office, Business Management & Accounting or any related
• Knowledge in port management and familiar with bulk & breakbulk operations, Contract Management, Billing & Invoicing.
• Possess good supervisory, communication, and coordination skills to manage operational activities effectively.
• Preferred candidates with experience in port & terminal or related operational environments.

Tasks & Responsibilities

• Produce statistics and data reports concerning Marine Department performance.
• Monitor the performance of Marine Operations administrative area, including throughput and vessel numbers.
• Prepare weekly reports for Operation Meeting and revenue reports.
• Verify Marine vessel invoices according to port tariff for HOD approval before submission to the Finance Department.
• Prepare revenue reports and assist in compiling Marine staff claims and attendances.
• Verify the proforma invoices prepared by Assistant Executives.
• Assist the Marine Superintendent in departmental human resource planning, issuing MEMOs, formulating business strategies, and implementing business plans.
• Work closely with Technical, SHE (Safety, Health, and Environment), Security, and HR departments to ensure efficiency and effectiveness in Marine/Operation Department operations.
• Carry out various administrative tasks as directed by the Head of Department, including updating and reviewing job descriptions, organization charts, and handling office matters.