Executive Assistant to Director | Secretarial & Admin Support

ALAXY MARKETING SDN. BHD.; Kuala Lumpur; On-site; MYR 28,000 - 42,000; Full time

Benefits offered by this job

Traveling allowance

Annual Bonus

Performance Bonus

Medical Claims

Optical and Dental Claims

Medical Leave

Maternity & Paternity Leave

Compassionate Leave

Job summary

ALAXY MARKETING SDN. BHD. is seeking a diligent secretary/administrative assistant to support daily operations for the director and Corporate Services Manager.

You will manage calendars, handle confidential documents, prepare materials, and coordinate with internal and external stakeholders. The role invites fresh graduates with full training provided and offers travel allowances, annual and performance bonuses, medical, optical and dental claims, and leave benefits.

Qualifications

• Fresh graduates are welcome; full training provided.
• Experience in secretarial or administrative roles is a plus.
• Must have at least SPM/Higher Secondary/STPM/A Level/Pre-U, any field, and currently pursuing similar interests.

Responsibilities

• Perform daily routine secretary and admin tasks.
• Manage director's daily appointments and meeting schedules.
• Handle confidential documents, reports and records with proper filing.
• Prepare materials, room bookings and follow-ups as required.
• Liaise between the director and internal/external stakeholders.
• Update incoming correspondence, emails, calls and messages.
• Organize corporate secretarial and banking documents for regulatory compliance.
• Liaise with professional bodies, financial institutions, and authorities to track approvals and timelines.
• Travel may be required from time to time.
• Perform ad-hoc tasks as assigned by Corporate Services Manager.

Skills

English communication

Bahasa Malaysia communication

Mandarin communication (advantage)

Education

SPM/High School certificate or equivalent

Pursuing related field

Job description

ALAXY MARKETING SDN. BHD. is seeking a diligent secretary/administrative assistant to support daily operations for the director and Corporate Services Manager.

You will manage calendars, handle confidential documents, prepare materials, and coordinate with internal and external stakeholders. The role invites fresh graduates with full training provided and offers travel allowances, annual and performance bonuses, medical, optical and dental claims, and leave benefits.