Executive Assistant to Director: Calendar, Travel & Coordination

MSPHitect Sdn Bhd; Penang; On-site; MYR 60,000 - 90,000; Full time

Job summary

MSPHitect Sdn Bhd is seeking an Executive Assistant/Personal Assistant to the Director to provide high-level administrative support. You will manage correspondence, coordinate meetings, and prepare materials for the Director, ensuring timely responses and professional presentation.

This role requires discretion, strong English communication, and the ability to multitask in a fast-paced environment. You will schedule travel, arrange accommodations, and standby on weekends when needed, partnering

Qualifications

• Diploma in Business Administration or related field required.
• 3–5 years of experience as Personal/Executive Assistant or similar role.
• Excellent command of English, both written and spoken.
• High ethical standards with confidentiality and discretion.

Responsibilities

• Provide administrative support to the Director.
• Prepare correspondence including emails, quotations, and minutes.
• Manage and filter the Director's email and highlight urgent items.
• Conduct weekly meetings with the Director to discuss operations.
• Coordinate with internal divisions and external organizations on behalf of the Director.
• Assist communications with all levels of management and staff.
• Advise the Director on impending deadlines for internal and external commitments.
• Attend meetings with the Director and follow up on progress.
• Manage schedule, appointments, meetings, functions, and travel arrangements.
• Provide confidential support across all duties.

Skills

English communication

Organizational skills

Time management

Independent work

Education

Diploma in Business Administration

Tools

Microsoft Office Suite

Zoom

Teams

Webex

Job description

MSPHitect Sdn Bhd is seeking an Executive Assistant/Personal Assistant to the Director to provide high-level administrative support. You will manage correspondence, coordinate meetings, and prepare materials for the Director, ensuring timely responses and professional presentation.

This role requires discretion, strong English communication, and the ability to multitask in a fast-paced environment. You will schedule travel, arrange accommodations, and standby on weekends when needed, partnering