Executive Assistant/Team Assistant

foodpanda; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

foodpanda in Kuala Lumpur is seeking an Executive Assistant/Team Assistant to support the extended management team in a fast-paced, international environment. You will manage busy calendars, coordinate travel, and help the team operate more efficiently with a proactive, detail-oriented approach.

You'll join a high-performing support team across the Foodpanda network, collaborating with multiple locations and stakeholders to drive smooth operations and exceptional service for senior leaders.

Qualifications

• Minimum 6 years in an Executive Assistant/Team Assistant or similar role.
• Experience in fast-paced, international environments.
• Excellent written and spoken English communication.
• Experience coordinating teams across multiple locations/time zones.
• Professional, discreet, customer-focused with strong organizational skills.
• Able to work in a dynamic office and provide exceptional service.

Responsibilities

• Schedule and manage complex calendars for two Executive Leadership Team members.
• Support culture and maintain smooth communication across teams.
• Act as interface between teams and external partners.
• Drive internal events and office administrative tasks.
• Plan and book business travel and manage expenses.
• Develop relationships with key stakeholders to deliver seamless support.

Skills

Executive support

Calendar management

Stakeholder management

Communication skills

Job description

foodpanda is part of the Delivery Hero Group, the world’s pioneering local delivery platform, our mission is to deliver an amazing experience—fast, easy, and to your door. We operate in around 65 countries worldwide. Headquartered in Berlin, Germany. Delivery Hero has been listed on the Frankfurt Stock Exchange since 2017 and is part of the MDAX stock market index.

Job Description

We build the world's largest on-demand delivery platform.

We are looking for a Executive Assistant/Team Assistant (all genders) to support the extended management team on our journey to always deliver amazing experiences.

We are seeking a bright, self-motivated and enthusiastic Executive Assistant to support our Foodpanda team in an exciting and fast paced role. Our ideal candidate will be used to managing constantly changing diaries and travel, flexible in approach and able to change direction at a moment’s notice. You will enjoy the challenge of a busy environment, with lots of ambiguity, problem solving and continuous learning. You will have high standards in your work, with excellent attention to detail and you will go above and beyond to help the team operate more efficiently.

Meet the team

You’ll join a high performing team of assistants who are responsible for providing exceptional support across the company. Our purpose is to increase the productivity of our senior executives and help contribute to accomplishing their business goals as well as improving departmental culture and process efficiency. You will be the magic maker who ensures your department is functioning at its best.

If you're a creative problem solver who is hungry for a new adventure, an international workplace is waiting for you in the heart of Kuala Lumpur!

Your mission

• Scheduling and Calendar Management: Proactively manage and coordinate complex calendars, including meetings, workshops, offsites, and team events for two Executive Leadership Team members, ensuring effective prioritization and seamless execution.
• Culture driver: Support a positive and collaborative team culture by reflecting the company's values in daily interactions. Help maintain smooth communication across the teams
• Communication & Coordination: Acting as an interface between different teams and external partners, ensuring smooth information flow
• Event Management: Driving internal events and administrative office tasks
• Travel Coordination: Assisting with planning and booking business trips, including expense reporting
• Relational management: Develop and maintain solid working relationships with key stakeholders to effectively deliver seamless administrative support service to the business.
• Building #One Team with our Foodpanda, Foodora, Yemeksepti and Regional Assistant Team

Qualifications

• Minimum of 6 years of experience in an Executive Assistant, Team Assistant, or similar role, providing high-level administrative support to senior executives or executive leadership teams in a fast-paced, international environment.
• Candidate with less experience will be considered as Team Assistant
• You have excellent communication skills ensuring that tact, discretion and diplomacy are at the forefront of your interactions
• You have first-class written and communication skills in English
• You have experience in working with teams in multiple locations and time zones
• You are a highly professional individual, driven, resourceful, detail oriented and happy to work in a fast paced, dynamic office where you have to think outside the box and provide an exceptional level of service and solutions
• You are customer-focused, solution-oriented, discreet and resilient with excellent organizational and multitasking skills
• You are a natural relationship builder and have impeccable stakeholder management skills
• You are a pro-active, pragmatic and personable individual who enjoys interaction with diverse groups of people