Executive Assistant/Team Assistant

Delivery Hero; Kampung Malaysia Tambahan; On-site; MYR 78,000 - 123,000; Full time

Job summary

foodpanda, part of the Delivery Hero Group, seeks an Executive Assistant/Team Assistant to support the extended management team in a fast-paced, international setting in Kuala Lumpur. The role requires proactive calendar management, travel coordination, and strong communication to enhance team productivity.

You will work with diverse stakeholders across locations, help drive team culture, and manage complex schedules while delivering high-quality administrative support and problem-solving

Qualifications

• Minimum of 6 years of experience in an Executive Assistant/Team Assistant role providing high-level administrative support to senior executives in an international environment.
• Excellent written and verbal communication in English.
• Experience working with teams in multiple locations and time zones.
• Professional, proactive, and highly organized with strong problem-solving skills.

Responsibilities

• Schedule and manage calendars for two Executive Leadership Team members, including meetings and travel.
• Support a positive team culture and reflect company values in daily interactions.
• Act as interface between teams and external partners to ensure smooth information flow.
• Drive internal events and handle administrative office tasks.
• Coordinate business travel planning and expense reporting.
• Develop and maintain solid relationships with key stakeholders to deliver seamless support.
• Contribute to Building One Team across Foodpanda, Foodora, Yemeksepti and regional assistants.

Skills

Executive support

Calendar management

Communication skills

Stakeholder management

Multitasking

Time zone coordination

Job description

foodpanda is part of the Delivery Hero Group, the world’s pioneering local delivery platform, our mission is to deliver an amazing experience—fast, easy, and to your door. We operate in around 65 countries worldwide. Headquartered in Berlin, Germany. Delivery Hero has been listed on the Frankfurt Stock Exchange since 2017 and is part of the MDAX stock market index.

Job Description

We build the world's largest on-demand delivery platform.

We are looking for a Executive Assistant/Team Assistant (all genders) to support the extended management team on our journey to always deliver amazing experiences.

We are seeking a bright, self-motivated and enthusiastic Executive Assistant to support our Foodpanda team in an exciting and fast paced role. Our ideal candidate will be used to managing constantly changing diaries and travel, flexible in approach and able to change direction at a moment’s notice. You will enjoy the challenge of a busy environment, with lots of ambiguity, problem solving and continuous learning. You will have high standards in your work, with excellent attention to detail and you will go above and beyond to help the team operate more efficiently.

Meet the team:

You’ll join a high performing team of assistants who are responsible for providing exceptional support across the company. Our purpose is to increase the productivity of our senior executives and help contribute to accomplishing their business goals as well as improving departmental culture and process efficiency. You will be the magic maker who ensures your department is functioning at its best.

If you're a creative problem solver who is hungry for a new adventure, an international workplace is waiting for you in the heart of Kuala Lumpur!

Your mission:

Scheduling and Calendar Management: Proactively manage and coordinate complex calendars, including meetings, workshops, offsites, and team events for two Executive Leadership Team members, ensuring effective prioritization and seamless execution.

Culture driver: Support a positive and collaborative team culture by reflecting the company's values in daily interactions. Help maintain smooth communication across the teams

Communication & Coordination: Acting as an interface between different teams and external partners, ensuring smooth information flow

Event Management: Driving internal events and administrative office tasks

Travel Coordination: Assisting with planning and booking business trips, including expense reporting

Relational management: Develop and maintain solid working relationships with key stakeholders to effectively deliver seamless administrative support service to the business.

Building #One Team with our Foodpanda, Foodora, Yemeksepti and Regional Assistant Team

Qualifications

Minimum of 6 years of experience in an Executive Assistant, Team Assistant, or similar role, providing high-level administrative support to senior executives or executive leadership teams in a fast-paced, international environment.

Candidate with less experience will be considered as Team Assistant

You have excellent communication skills ensuring that tact, discretion and diplomacy are at the forefront of your interactions

You have first-class written and communication skills in English

You have experience in working with teams in multiple locations and time zones

You are a highly professional individual, driven, resourceful, detail oriented and happy to work in a fast paced, dynamic office where you have to think outside the box and provide an exceptional level of service and solutions

You are customer-focused, solution-oriented, discreet and resilient with excellent organizational and multitasking skills

You are a natural relationship builder and have impeccable stakeholder management skills

You are a pro-active, pragmatic and personable individual who enjoys interaction with diverse groups of people

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