Executive Assistant / Personal Assistant

GD Pavilion Sdn Bhd; Nilai; On-site; MYR 67,000 - 112,000; Full time

Benefits offered by this job

Medical Claims

EPF & SOCSO Contributions

Free Parking

Mileage Reimbursement for Work-Related

Annual & Medical Leave Entitlement

Staff Engagement Activities & Celebr 6

Job summary

GD Pavilion Sdn Bhd is seeking an Executive Assistant / Personal Assistant (Mandarin Speaker) to execute special assignments and ad hoc tasks as directed by management. The role involves handling unique projects, responding to immediate needs, and supporting executives beyond regular duties.

The ideal candidate holds a Bachelor's degree and at least 5 years of executive support experience, with strong English and Chinese communication skills and proficient MS Office capabilities.

Qualifications

• Bachelor’s degree in Business Administration, Law, Architecture, Engineering, Education, Property Development or related field.
• Minimum of 5 years of experience in an executive assistant role.
• High proficiency in English and Chinese for international communications.
• Strong project management skills with ability to influence others to meet deadlines.
• Exceptionally organized with ability to manage multiple priorities in a fast-paced environment.
• Good working knowledge of MS Excel, Word, PDF, and PowerPoint.

Responsibilities

• Meeting Management: organize agendas, draft minutes and materials, and ensure follow-up actions with the Chairman.
• Departmental Support: assist the Chairman in executing work plans and coordinate with departments.
• Project Monitoring: track progress and push managers to complete tasks on time.
• Event Planning: plan and organize events, meetings, and conferences.
• Proactive Issue Handling: address issues to support decision-making.
• Market Research: research industry trends to inform the Chairman.
• Strategic Planning Support: assist in strategic initiatives development and implementation.
• Quality Assurance: review work quality with the project team.
• Confidentiality Maintenance: maintain high confidentiality for strategic discussions.
• Perform special tasks as directed by management.

Skills

English and Chinese proficiency

Project management

Organizational skills

Education

Bachelor’s degree in business/related field

Tools

MS Excel

MS Word

PDF

PowerPoint

Job description

Executive Assistant / Personal Assistant

The Executive Assistant (Mandarin Speaker) is execute special assignments, ad hoc tasks, and related functions as instructed by management. This involves handling unique projects, responding to immediate needs, and assisting in various tasks outside of regular responsibilities as directed by superiors.

Job Responsibilities

• Meeting Management: Efficiently organize meeting agendas, draft meeting minutes, outgoing correspondence, board papers, and presentation materials. Ensure timely follow-up actions are communicated to the Chairman.


• Departmental Support: Assist the Chairman in executing departmental work plans. Coordinate and communicate with various departments and all staff levels regarding Chairman-directed tasks.


• Project Monitoring: Monitor project progress and influence managers and department heads to ensure tasks are completed accurately and on time. Remind the Chairman of project deadlines to drive company progress.


• Event Planning: Plan and organize events, meetings, and conferences related to projects and core tasks.


• Proactive Issue Handling: Anticipate challenges and proactively address issues to support the Chairman in decision-making. Collaborate with executives and other teams to resolve issues and ensure smooth operations.


• Market Research: Conduct research on industry trends, market conditions, and competitive landscapes to keep the Chairman informed.


• Strategic Planning Support: Assist in aligning strategic planning activities, including the development and implementation of strategic initiatives.


• Quality Assurance: Regularly review the quality of work prepared with the project team to ensure it meets project standards.


• Confidentiality Maintenance: Maintain a high level of confidentiality regarding strategic discussions and decisions.


• Perform special tasks, ad hoc functions, and related duties as directed by management.

Job Requirements

• Bachelor’s degree in Business Administration, Law, Architecture, Engineering, Education, Property Development or a closely related field.


• A minimum of 5 years of experience serving in an executive assistant role, ideally a background of studying abroad, preferably in China / Taiwan.


• High proficiency in both English and Chinese to effectively communicate with an internationally diverse clientele and partner network.


• Strong project management skills with the ability to positively influence others to ensure timely project completion.


• Exceptionally organized with proven ability to manage multiple priorities in a fast-paced environment.


• Good working knowledge of MS Excel, Word, PDF, and PowerPoint.

Established in 2009, GD Group of Companies is involved in real estate, property development, and property investment.

At GD Group, we believe that people are the foundation of our success. Guided by strong corporate values and a commitment to excellence, we foster a positive, collaborative, and growth-oriented work environment. Our culture encourages teamwork, integrity, innovation, and continuous improvement, empowering employees to contribute meaningfully while growing their careers.

As a dynamic and expanding organization, we are committed to creating sustainable value for our stakeholders and building a workforce that drives long-term success.

Established in 2009, GD Group of Companies is involved in real estate, property development, and property investment.

At GD Group, we believe that people are the foundation of our success. Guided by strong corporate values and a commitment to excellence, we foster a positive, collaborative, and growth-oriented work environment. Our culture encourages teamwork, integrity, innovation, and continuous improvement, empowering employees to contribute meaningfully while growing their careers.

As a dynamic and expanding organization, we are committed to creating sustainable value for our stakeholders and building a workforce that drives long-term success.

Perks and benefits

• Medical Claims


• EPF & SOCSO Contributions


• Free Parking


• Mileage Reimbursement for Work-Related Travel


• Annual & Medical Leave Entitlement


• Staff Engagement Activities & Celebrations


• Career Development Opportunities