Executive Assistant & Office Coordinator

Beacon Hospital Sdn Bhd; Selangor; On-site; MYR 28,000 - 42,000; Full time

Job summary

Jora Malaysia is seeking a proactive secretary to support the Head of Department (HOD). You will handle secretarial duties, arrange travel, monitor the schedule, and ensure clear communication of instructions to the HOD. You will prepare medical reports and insurance claims, and handle correspondence.

You will maintain filing systems, handle confidential information, take minutes, and coordinate office procedures. This role requires discretion and professional organization.

Qualifications

• Strong secretarial skills and organizational abilities.
• Excellent written and verbal communication.
• Discretion and confidentiality when handling information.

Responsibilities

• Carry out secretarial duties for the HOD.
• Ensure travel arrangements are well organized.
• Provide daily updates to HOD on task schedules and follow-up.
• Convey correct information/instructions to HOD.
• Prepare medical reports, insurance claims and letters as required.
• Reply to correspondence received via letters and emails.
• Maintain computer and manual filing systems for data accuracy.
• Handle sensitive information confidentially.
• Take accurate minutes of meetings/discussions.
• Reply to emails, telephone, or face-to-face inquiries.
• Receive, sort, and distribute mail.
• Handle multiple projects as assigned.
• Coordinate office procedures.
• Perform any duties as assigned by management.

Job description

Jora Malaysia is seeking a proactive secretary to support the Head of Department (HOD). You will handle secretarial duties, arrange travel, monitor the schedule, and ensure clear communication of instructions to the HOD. You will prepare medical reports and insurance claims, and handle correspondence.

You will maintain filing systems, handle confidential information, take minutes, and coordinate office procedures. This role requires discretion and professional organization.