Executive Assistant

BD Agriculture (Malaysia) Sdn Bhd; Shah Alam; On-site; MYR 60,000 - 72,000; Full time

Job summary

Big Dutchman is seeking an executive administrative assistant to provide dedicated support to the Head of Region and CFO. The role includes managing calendars, arranging domestic and international travel, coordinating visits for local and overseas guests, and supporting leave and expense claims for direct reports.

You will also assist the Managing Director with travel, leave coordination and ad hoc administrative projects, and contribute to corporate events and meetings as needed.

Qualifications

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office applications, especially Word, Excel and PowerPoint.
• High level of discretion and professionalism in handling confidential information.
• Detail-oriented, proactive and able to thrive in a fast-paced environment.

Responsibilities

• Provide dedicated administrative and business support to the Head of Region and CFO, including personal assistance to the Head of Region.
• Manage calendars, schedule meetings and coordinate appointments for the Head of Region and CFO.
• Arrange domestic and international travel, including flights, visas, accommodation, transportation and itineraries for senior leaders.
• Coordinate visitor programs and meetings for local and overseas guests, ensuring a smooth and professional experience.
• Support leave and expense claim administration for employees reporting directly to the Head of Region.
• Provide administrative support to the Managing Director, including travel, leave and expense claim coordination.
• Assist with corporate events, meetings and other administrative projects as required.

Skills

Organizational skills

Communication skills

Multitasking

Discretion

Detail-oriented

Proactive

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Provide dedicated administrative and business support to the Head of Region and Chief Financial Officer (CFO), including personal assistance to the Head of Region.

Manage calendars, schedule meetings and coordinate appointments for the Head of Region and CFO.

Arrange domestic and international travel, including flights, visas, accommodation, transportation and itineraries for senior leaders.

Coordinate visitor programs and meetings for local and overseas guests, ensuring a smooth and professional experience.

Support leave and expense claim administration for employees reporting directly to the Head of Region.

Provide administrative support to the Managing Director, including travel, leave and expense claim coordination.

Assist with corporate events, meetings and other administrative projects as required.

Big Dutchman with its headquarters in Germany is the recognized global market leader in innovative technology and equipment for modern poultry management since 1938.

Across five continents and in more than 100 countries, Big Dutchman has built upon the success in housing and feeding systems for poultry production, extended the product range to include "easy-to-operate" to computer-based management systems, climate solutions and exhaust air treatment systems.

Big Dutchman with its headquarters in Germany is the recognized global market leader in innovative technology and equipment for modern poultry management since 1938.

Across five continents and in more than 100 countries, Big Dutchman has built upon the success in housing and feeding systems for poultry production, extended the product range to include "easy-to-operate" to computer-based management systems, climate solutions and exhaust air treatment systems.

Requirements

• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office applications, especially Word, Excel and PowerPoint.
• High level of discretion and professionalism in handling confidential information.
• Detail-oriented, proactive and able to thrive in a fast-paced environment.