Executive Assistant

China Communications Construction Company (M) Sdn Bhd (Project Site Operations); Kapar; On-site; MYR 33,000 - 58,000; Full time

Benefits offered by this job

Medical and Hospitalisation Leave

SOCSO

Medical Insurance

Training Provided

Annual Leave

EPF

EIS

Allowance Provided

Overtime Pay

Annual Bonus

Performance Bonus

Company Trip

Staff Meal

Job summary

China Communications Construction Company (M) Sdn Bhd (Project Site Operations) – Kapar, Selangor is seeking to provide comprehensive administrative support to the management team and other departments, handling correspondence, scheduling meetings, and document preparation. The role emphasizes organized filing, efficient communications, and reliable data entry.

You'll manage office supplies and vendor coordination, assist with events, and liaise with Mandarin and English speakers to ensure

Qualifications

• Experience in administrative support and document preparation.
• Strong organizational and filing skills.
• Professional communications via phone and email.
• Ability to manage multiple tasks and priorities.
• Bilingual in Mandarin and English.
• Discretion and confidentiality in handling information.

Responsibilities

• Provide comprehensive administrative support to the management team and various departments, including managing correspondence, scheduling meetings, and preparing documents.
• Maintain and organize company records, files, and databases with high accuracy, ensuring easy retrieval and compliance with policies.
• Manage office supplies inventory, place orders, and ensure smooth operation of office equipment and facilities.
• Assist in coordinating company events, travel arrangements, and other logistical tasks as required.
• Handle incoming and outgoing communications, including phone calls, emails, and mail, directing inquiries to appropriate personnel.
• Perform data entry and update various systems and spreadsheets, ensuring data integrity.
• Support HR with onboarding paperwork and employee record updates.
• Act as a point of contact for internal and external stakeholders, providing a professional first impression.
• Assist with basic accounting tasks, such as processing invoices and expense reports.
• Contribute to a positive and efficient work environment through collaboration and initiative.

Skills

Administrative support

Filing

Phone & email handling

Data entry

Event coordination

Mandarin & English fluency

Confidentiality

Tools

MS Office Suite

Database systems

CRM software

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

China Communications Construction Company (M) Sdn Bhd (Project Site Operations) – Kapar, Selangor

Provide comprehensive administrative support to the management team and other departments, including managing correspondence, scheduling meetings, and preparing documents.

Maintain organized and accurate filing systems, both physical and digital, ensuring easy retrieval of information.

Handle incoming and outgoing communications, including answering phones, responding to emails, and directing inquiries to the appropriate personnel.

Assist with office management duties such as maintaining office supplies, coordinating with vendors, and ensuring a tidy and functional workspace.

Perform data entry and update records in various company databases and systems with a high degree of accuracy.

Support event planning and coordination for internal and external meetings, conferences, and company activities.

Utilize strong communication skills in both Mandarin and English to liaise effectively with internal staff, clients, and external stakeholders.

Demonstrate proficiency in record keeping, scheduling, and general clerical tasks to ensure efficient daily operations.

Be adaptable and willing to undertake other duties as assigned to support the smooth running of the office.

Adhere to company policies and procedures, maintaining confidentiality and professionalism at all times.

Requirement

• Provide comprehensive administrative support to the management team and other departments, including managing correspondence, scheduling meetings, and preparing documents.

• Maintain organized and accurate filing systems, both physical and digital, ensuring easy retrieval of information.

• Handle incoming and outgoing communications, including answering phones, responding to emails, and directing inquiries to the appropriate personnel.

• Assist with office management duties such as maintaining office supplies, coordinating with vendors, and ensuring a tidy and functional workspace.

• Perform data entry and update records in various company databases and systems with a high degree of accuracy.

• Support event planning and coordination for internal and external meetings, conferences, and company activities.

• Utilize strong communication skills in both Mandarin and English to liaise effectively with internal staff, clients, and external stakeholders.

• Demonstrate proficiency in record keeping, scheduling, and general clerical tasks to ensure efficient daily operations.

• Be adaptable and willing to undertake other duties as assigned to support the smooth running of the office.

• Adhere to company policies and procedures, maintaining confidentiality and professionalism at all times.

Responsibility

• Provide comprehensive administrative support to the management team and various departments, including managing correspondence, scheduling meetings, and preparing documents.

• Maintain and organize company records, files, and databases with a high degree of accuracy, ensuring easy retrieval and compliance with record-keeping policies.

• Manage office supplies inventory, place orders, and ensure the smooth operation of office equipment and facilities.

• Assist in coordinating company events, travel arrangements, and other logistical tasks as required.

• Handle incoming and outgoing communications, including phone calls, emails, and mail, directing inquiries to the appropriate personnel.

• Perform data entry and update various systems and spreadsheets, ensuring the integrity and accuracy of information.

• Support the HR department with basic administrative tasks, such as onboarding paperwork and employee record updates.

• Act as a point of contact for internal and external stakeholders, providing a professional and welcoming first impression.

• Assist with basic accounting tasks, such as processing invoices and expense reports.

• Contribute to a positive and efficient work environment by collaborating with colleagues and taking initiative on various administrative projects.

Benefits

• Medical and Hospitalisation Leave
• SOCSO
• Medical Insurance
• Training Provided
• Annual Leave
• EPF
• EIS
• Allowance Provided
• Overtime Pay
• Annual Bonus
• Performance Bonus
• Company Trip
• Staff Meal