Office Administrator

Qbee Superbike Centre Sdn Bhd; Johor; On-site; MYR 39,000 - 56,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Casual Wear

Employee Discount on company products

Fun Entertainment Environment

Job summary

Qbee Superbike Centre Sdn Bhd is seeking an organized Administrative Assistant to support senior management in Malaysia. You will manage calendars, schedule meetings, coordinate travel, handle correspondence, and maintain filing systems to ensure efficient office operations.

You will prepare reports and presentations, assist with events and meetings, manage office supplies, and act as a liaison between departments and external stakeholders.

Qualifications

• Provide comprehensive administrative support to senior management, including calendars and meetings.
• Handle incoming and outgoing correspondence, including emails and calls, with professionalism.
• Organize and maintain filing systems, both physical and digital, for easy retrieval.
• Prepare reports, presentations and other documents with accuracy and attention to detail.
• Assist with event planning and coordination for meetings, workshops and events.
• Manage office supplies inventory and place orders to ensure smooth operations.
• Act as a liaison between departments and external stakeholders.
• Undertake special projects and ad-hoc duties with flexibility and proactivity.

Responsibilities

• Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements, ensuring optimal time utilization and preventing conflicts.
• Coordinate and arrange domestic and international travel, including flights, accommodation, and ground transportation, while also preparing detailed itineraries and managing expense reports.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Act as a primary point of contact for internal and external communications, screening calls, managing emails, and directing inquiries to the appropriate personnel.
• Organize and manage company events, meetings, and conferences, from initial planning and logistics to on-site coordination and post-event follow-up.
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of information and adherence to record-keeping policies.
• Provide comprehensive administrative support, including data entry, document management, and ordering office supplies, to ensure smooth daily operations.
• Assist with special projects and initiatives as assigned, conducting research, gathering information, and preparing summaries or reports.
• Handle confidential information with discretion and professionalism, maintaining strict privacy and security protocols.
• Anticipate the needs of executives and proactively address potential issues before they arise, demonstrating strong problem-solving and foresight.

Skills

Calendar management

Travel coordination

Email & correspondence

Record keeping

Report & presentation prep

Event coordination

Office supplies management

Communication skills

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Provide comprehensive administrative support to senior management, including managing calendars, scheduling meetings, and coordinating travel arrangements.

Handle incoming and outgoing correspondence, including emails, phone calls, and mail, ensuring timely and professional responses.

Organize and maintain physical and digital filing systems, ensuring accuracy and easy retrieval of information.

Prepare reports, presentations, and other documents as required, demonstrating strong attention to detail and accuracy.

Assist with event planning and coordination for company meetings, workshops, and other special events.

Manage office supplies inventory and place orders as needed, ensuring the smooth operation of the office.

Act as a liaison between departments and external stakeholders, fostering positive working relationships.

Undertake special projects and ad-hoc duties as assigned by management, demonstrating flexibility and a proactive approach.

Requirement

• Provide comprehensive administrative support to senior management, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail, ensuring timely and professional responses.
• Organize and maintain physical and digital filing systems, ensuring accuracy and easy retrieval of information.
• Prepare reports, presentations, and other documents as required, demonstrating strong attention to detail and accuracy.
• Assist with event planning and coordination for company meetings, workshops, and other special events.
• Manage office supplies inventory and place orders as needed, ensuring the smooth operation of the office.
• Act as a liaison between departments and external stakeholders, fostering positive working relationships.
• Undertake special projects and ad-hoc duties as assigned by management, demonstrating flexibility and a proactive approach.

Responsibility

• Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements, ensuring optimal time utilization and preventing conflicts.
• Coordinate and arrange domestic and international travel, including flights, accommodation, and ground transportation, while also preparing detailed itineraries and managing expense reports.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Act as a primary point of contact for internal and external communications, screening calls, managing emails, and directing inquiries to the appropriate personnel.
• Organize and manage company events, meetings, and conferences, from initial planning and logistics to on-site coordination and post-event follow-up.
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of information and adherence to record-keeping policies.
• Provide comprehensive administrative support, including data entry, document management, and ordering office supplies, to ensure smooth daily operations.
• Assist with special projects and initiatives as assigned, conducting research, gathering information, and preparing summaries or reports.
• Handle confidential information with discretion and professionalism, maintaining strict privacy and security protocols.
• Anticipate the needs of executives and proactively address potential issues before they arise, demonstrating strong problem-solving and foresight.

Benefits

• EPF
• SOCSO
• Annual Leave
• Medical Leave
• Casual Wear
• Employee Discount on company products/services
• Fun Entertainment Environment