Executive, Administration (School)

Malaysia University Of Science & Technology (MUST); Selangor; On-site; MYR 39,000 - 61,000; Full time

Job summary

Malaysia University Of Science & Technology (MUST) in Petaling is seeking an Executive, Administration for the School of Business. The role supports daily operations, academic programmes, and staff/student affairs, contributing to smooth running of the school.

Ideal candidates hold a degree in Business Administration or related field, with 1–3 years in an academic setting, strong English and Bahasa Malaysia communication, and the ability to multitask and meet deadlines.

Qualifications

• Degree in Business Administration, Office Management, or related field.
• Minimum 1-3 years of relevant working experience, preferably in an academic setting.
• Good communication skills in English and Bahasa Malaysia.
• Ability to multitask, work independently, and meet deadlines.
• Strong interpersonal skills and a team-oriented attitude.
• Experience using student management systems or academic software.
• Familiarity with university procedures and academic regulations.

Responsibilities

• Coordinate day-to-day administrative and operational matters of the School.
• Assist the Head of School and academic staff with scheduling, meetings, and documentation.
• Manage student records, correspondence, and academic-related processes (e.g., timetables, assessments, and attendance).
• Liaise with internal departments such as Registry, HR, Finance, and Marketing to support academic operations.
• Prepare reports, memos, and minutes of meetings when required.
• Support the planning and execution of academic events, workshops, and meetings.
• Ensure compliance with university policies and procedures.

Skills

English communication

Bahasa Malaysia communication

multitasking

independent working

interpersonal skills

team collaboration

academic software

university procedures

Education

Degree in Business Administration

Office Management degree

related field

Tools

Student management systems

academic software

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Malaysia University Of Science & Technology (MUST) - Petaling

About the Role

We are looking for a proactive and highly organised individual to join our team as an Executive, Administration for the School of Business at MUST. This position plays a key role in supporting the school's daily operations, academic programmes, and staff/student affairs.

Key Responsibilities

• Coordinate day-to-day administrative and operational matters of the School.
• Assist the Head of School and academic staff with scheduling, meetings, and documentation.
• Manage student records, correspondence, and academic-related processes (e.g., timetables, assessments, and attendance).
• Liaise with internal departments such as Registry, HR, Finance, and Marketing to support academic operations.
• Prepare reports, memos, and minutes of meetings when required.
• Support the planning and execution of academic events, workshops, and meetings.
• Ensure compliance with university policies and procedures.

Requirements

• Degree in Business Administration, Office Management, or related field.
• Minimum 1-3 years of relevant working experience, preferably in an academic setting.
• Good communication skills in English and Bahasa Malaysia.
• Ability to multitask, work independently, and meet deadlines.
• Strong interpersonal skills and a team-oriented attitude.
• Experience using student management systems or academic software.
• Familiarity with university procedures and academic regulations.