Entry-Level Administrative Specialist – Docs & Coordination

Synergy Staffing; Shah Alam; On-site; MYR 20,000 - 31,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

EIS

Job summary

Synergy Staffing is seeking an entry-level Administrative Assistant in Shah Alam to support daily office activities. The role requires a high school diploma and 1–2 years of clerical experience is advantageous, with proficiency in Word and Excel.

The ideal candidate will be organized, detail-oriented, and capable of multi-tasking in a fast-paced environment, while communicating effectively in English and Bahasa Malaysia. Training and onboarding support are provided.

Qualifications

• High school diploma or equivalent (SPM/'O' Level) is required for this entry-level position.
• 1-2 years of prior administrative or clerical experience is beneficial but not required.

Responsibilities

• Provide general administrative support, including telephone handling and mail management.
• Assist with data entry and maintain records in company databases and filing systems.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Prepare and format documents, reports, and presentations using Microsoft Word and Excel.
• Manage office supplies inventory and place orders to ensure adequate stock.
• Assist HR onboarding processes and coordinate orientation schedules.
• Handle basic customer service inquiries via phone and email.

Skills

Microsoft Word

Microsoft Excel

English proficiency

Bahasa Malaysia

Time management

Organizational skills

Attention to detail

Proactive attitude

Education

High school diploma (SPM/'O' Level)

Tools

Basic computer operations

Job description

Synergy Staffing is seeking an entry-level Administrative Assistant in Shah Alam to support daily office activities. The role requires a high school diploma and 1–2 years of clerical experience is advantageous, with proficiency in Word and Excel.

The ideal candidate will be organized, detail-oriented, and capable of multi-tasking in a fast-paced environment, while communicating effectively in English and Bahasa Malaysia. Training and onboarding support are provided.