Engineering Admin Assistant

MAHSURI FOOD SDN. BHD.; Nilai; On-site; MYR 28,000 - 47,000; Full time

Job summary

MAHSURI FOOD SDN. BHD. is seeking a warehouse/storekeeper to receive and verify incoming materials, store them properly, and issue items per requisitions.

The role requires accurate inventory recording, regular stock counts, and coordination with procurement for stock movements. The ideal candidate has 1–3 years in a related role, knows SAP S4 or an ERP system, and is proficient in MS Office. Forklift certification is a plus.

Qualifications

• 1–3 years in storekeeping, warehouse, or inventory role preferred.
• Basic knowledge of inventory control and storekeeping procedures.
• Familiarity with SAP S4 or ERP systems for PRs and Goods Receiving transactions.
• Proficient with Microsoft Word, Excel and Outlook.

Responsibilities

• Receive, inspect, and verify incoming materials against delivery and purchase orders.
• Store materials in designated locations following established procedures.
• Issue materials, tools, and equipment per approved requisitions.
• Maintain accurate inventory records and update stock transactions in the system.
• Conduct regular stock counts and participate in inventory audits.
• Monitor stock levels and report shortages or discrepancies.
• Ensure proper labeling, handling, and storage of items.
• Keep storeroom clean, organized, and compliant with safety standards.
• Prepare inventory reports and documentation as required.
• Coordinate with procurement, warehouse, and other departments on stock movements.
• Assist in unloading/loading and moving materials as needed.
• Update fixed asset listing for company assets.
• Source and document spare parts or supplies for cost effectiveness.
• Provide general admin support including data entry and filing.
• Any other duties as assigned by reporting manager.

Skills

Inventory control

Storekeeping procedures

ERP systems (SAP S4)

Microsoft Office

Technical reading & interpretation

Precision measurement tools (calipers)

Forklift operation certification

Tools

SAP S4 / ERP systems

Microsoft Excel

Outlook

Job description

Receive, inspect, and verify incoming materials and supplies against delivery orders and purchase orders to ensure accurate receiving records.

Store materials in designated locations following established storage procedures.

Issue materials, tools, and equipment according to approved requisitions.

Maintain accurate inventory records and update stock transactions in the inventory management system.

Conduct regular stock counts and participate in periodic inventory audits.

Monitor stock levels and report low inventory or discrepancies to the supervisor.

Ensure proper labeling, handling, and storage of inventory items.

Keep the storeroom clean, organized, and compliant with safety standards.

Prepare inventory reports and documentation as required.

Coordinate with procurement, warehouse, and other departments regarding stock movements and availability.

Assist in unloading, loading, and moving materials when necessary.

Update and maintain a fixed asset listing for all company assets.

Source, evaluate, and document spare parts or general supplies to ensure purchased items are reliable, durable, and cost-effective.

Provide general administrative support, including documentation, data entry, filing, and coordination for departmental activities.

Any other duties as assigned by the reporting manager when required.

Job specification

Education & Experience

1–3 years of experience in a storekeeping, warehouse, or inventory-related role preferred.

Technical Skills

Basic knowledge of inventory control and storekeeping procedures.

Familiarity with inventory management systems (e.g., SAP S4 or equivalent ERP systems) for raising Purchase Requisitions (PR) and performing Goods Receiving transactions.

Proficient in Microsoft Office applications (Word, Excel, Outlook).

Ability to read and interpret technical manuals, diagrams, or drawings to assist in sourcing and verifying spare parts or materials.

Experience in using precision measuring tools (e.g., calipers) to verify parts against specifications is an added advantage.

Forklift operation certification and ability to operate forklift safely is an added advantage.

Soft Skills

Strong organizational and record-keeping skills.

High attention to detail and accuracy in handling stock transactions.

Good communication and interpersonal skills to coordinate with internal departments and external suppliers.

Ability to work independently as well as part of a team.

Analytical thinking skills with the ability to troubleshoot, overcome obstacles, and implement effective solutions.

Ability to identify performance indicators and take corrective actions to improve system efficiency.

Personal Attributes

Possess a positive, responsible, and self-motivated attitude.

Demonstrates persistence, good foresight, and strong problem-solving capabilities.

Reliable, trustworthy, and able to work with minimal supervision.

Working Conditions:

Based in a warehouse, storeroom, or manufacturing facility environment.

Requires physical mobility, including prolonged standing, frequent bending, and the ability to lift and move materials up to 20kg in accordance with safety guidelines.

May require the use of personal protective equipment (PPE) such as safety boots and vests as per site requirements.

Occasional overtime may be required to support operational needs.

Mahsuri was founded in the booming 1990s. With more women joining the workforce, Mahsuri create a range of convenient sauces to assist them in cooking quick, delicious meals at home. Mahsuri sauces are Halal certified and made in Malaysia. Our brand pays homage to the legend of Langkawi, Mahsuri embodying the values of honesty, perseverance and loyalty to the family. Beyond that, it is a reminder of our heritage and values. Mahsuri provided convenience and taste in in taking care of the family. A cheerful assistant, Mahsuri is here to make cooking fun and easy in creating your delicious dishes. Cooking made easy for more time, more family love.