Engineer - Project Administration

Private Advertiser; Selangor; On-site; MYR 50,000 - 90,000; Full time

Job summary

Private Advertiser in Malaysia is seeking an Engineer – Project Administration to drive successful engineering projects from tender preparation to documentation and cost management.

You will coordinate site activities, liaise with clients, suppliers, and internal teams to ensure timely completion, accurate records, and effective contract administration. Fresh graduates are welcome; English, Bahasa Malaysia, and Mandarin help in multinational collaborations.

Qualifications

• Diploma, Bachelor's Degree, or higher in Electrical/Mechanical/Construction Engineering.
• Fresh graduates are encouraged; experience in project administration or engineering is a plus.
• Excellent communication in English, Bahasa Malaysia, and Mandarin preferred.

Responsibilities

• Coordinate and manage project administration activities to ensure smooth project execution.
• Prepare tender documents, perform quantity take-offs, cost estimations, and budget planning.
• Support project submissions, client meetings, presentations, and technical discussions.
• Monitor project budgets, cost control, variation orders (VO), progress claims, and payment processes.
• Coordinate procurement activities, including supplier and subcontractor quotations, purchase orders, and claim management.
• Prepare project correspondence and ensure contractual documentation is properly maintained.
• Liaise closely with clients, consultants, suppliers, contractors, and internal project teams to ensure seamless communication.
• Coordinate site activities, manpower allocation, and logistics arrangements with site personnel.
• Track project milestones, delivery schedules, and project performance to ensure timely completion.
• Maintain accurate project records and documentation.
• Perform any other duties assigned to support project and business objectives.

Skills

Project coordination

Documentation

Communication skills

Independent work

Education

Electrical Engineering, Mechanical Engineering, Construction Engineering

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

Engineer – Project Administration

Be the driving force behind successful engineering projects.

Are you a detail-oriented engineer with strong coordination and project administration skills? Join our team and play a vital role in ensuring projects are delivered smoothly—from tender preparation and cost management to contractor coordination and project documentation. If you thrive in a fast-paced environment and enjoy working with cross-functional teams, we'd love to hear from you.

What You'll Be Doing

• Coordinate and manage project administration activities to ensure smooth project execution.

• Prepare tender documents, perform quantity take-offs, cost estimations, and budget planning.

• Support project submissions, client meetings, presentations, and technical discussions.

• Monitor project budgets, cost control, variation orders (VO), progress claims, and payment processes.

• Coordinate procurement activities, including supplier and subcontractor quotations, purchase orders, and claim management.

• Prepare project correspondence and ensure contractual documentation is properly maintained.

• Liaise closely with clients, consultants, suppliers, contractors, and internal project teams to ensure seamless communication.

• Coordinate site activities, manpower allocation, and logistics arrangements with site personnel.

• Track project milestones, delivery schedules, and project performance to ensure timely completion.

• Maintain accurate project records and documentation.

• Perform any other duties assigned to support project and business objectives.

What We’re Looking For

• Diploma, Bachelor's Degree, or higher qualification in Electrical Engineering, Mechanical Engineering, Construction Engineering, or a related discipline.

• Fresh graduates are encouraged to apply. Candidates with project administration or engineering experience will have an added advantage.

• Able to communicate effectively in English, Bahasa Malaysia, and Mandarin (spoken and written) to liaise with Mandarin-speaking clients and support projects involving China-based stakeholders.

• Proficient in Microsoft Office applications, especially Excel, Word, and PowerPoint.

• Able to interpret engineering drawings, including single-line diagrams and technical plans.

• Strong organisational, planning, and documentation skills with excellent attention to detail.

• Able to work independently while managing multiple priorities and meeting tight project deadlines.

• Proactive, responsible, and committed to delivering quality work.

• Possess a valid driving licence and own transportation for work-related travel.

Why Join Us?

• Be involved in exciting engineering projects from planning through completion.

• Gain exposure to project management, contract administration, procurement, and cost control.

• Work alongside experienced engineers and industry professionals.

• Career development and opportunities to grow within the organisation.

• Supportive and collaborative working environment where your contributions are valued.